Timetable & Register Coordinator

Key Responsibilities

1. Co-ordinate the day-to-day work of the timetabling service, including timetables and registers for students, staff and ad-hoc room bookings, ensuring agreed service levels are achieved.
2. Line manage and appraise Timetable and Registers Officers to ensure the clearest expectations are set, performance is managed and development needs are supported.
3. Maintain adequate resources, ensuring efficient training, development and rotas are in place to provide an excellent service.
4. Develop and maintain an excellent working knowledge of the ProSolution timetable module, the associated funding rules and course set up to ensure the service provided is efficient and accurate.
5. Develop an excellent understanding of the curriculum plan and liaise with other departments to ensure courses and groups are set up accurately.
6. Co-ordinate the Timetabling team to collaborate with a variety of stakeholders to produce accurate timetables and registers for students and staff by published deadlines.
7. Report regularly on the progress and issues in respect of timetabling and register activities across the college, including creation, room utilisation and grouping learners.
8. Manage the processes for checking student timetables, planned hours etc. for accuracy and errors, including what remedial action has been taken, ensuring it is effectively communicated to relevant parties, so lessons are learnt.
9. To participate in the development and implementation of systems and processes to inform strategic decision making as and when required.
10. Respond to queries and resolve any issues that arise.
11. To liaise and negotiate with staff across the College as required.  

1. To support other College wide activity such as enrolment and invigilation at peak periods.
2. To participate in any other duty appropriate to grade and service needs as determined by management.
3. To adhere to college policies and procedure including Safeguarding, Health and Safety, GDPR, Equality and Financial Regulations.
4. To contribute fully to the mission and values statement of the College, ensuring its effective implementation in all aspects of College life.
5. To participate in professional development, training, and appraisal processes.

Skills, Knowledge and Expertise

1. Excellent administrative and organisation skills with a minimum of 5 years working in MIS or a similar role.
2. Excellent skills in the use of management information systems, such as ProSolution, to complete skilled tasks and complex processes.
3. Excellent computer literacy skills, including proficient use of Microsoft Office packages.
4. Ability to analyse and manipulate data.
5. Excellent customer service skills with a positive approach to change.
6. Demonstratable experience in delivering system training and support to others.
7. Ability to be flexible and adapt workload/priorities to meet the demand of the service.
8. Ability to perform a variety of functions within a team.
9. Minimum of Level 2 literacy and numeracy.

1. Experience of managing a service or team.
2. Experience of training and developing a high performing team.
3. Knowledge of the education sector and funding rules.