Executive Assistant (Business Development/Government Relations)
Full Time $125,000 - $175,000 / yearJob Overview
As an Executive Assistant at Impulse, you will support the VPs of business development and government relations and manage the Impulse Washington DC office. This role combines traditional executive support with office and team management providing the organizational nexus for the small,
but very active, BD and GR teams.
NOTE: this role is an onsite position in Impulse's Washington DC office
NOTE: this role is an onsite position in Impulse's Washington DC office
Responsibilities
- Own and optimize complex, high-volume BD and GR calendars, coordinating travel as necessary
- Interface with government customers, industry partners, and Impulse teams
- Anticipate needs and dynamically adjust schedules based on shifting priorities
- Own the conference and event planning process for BD and GR; managing the calendar of conferences, engaging with conference organizers to manage Impulse participation as well as internal stakeholders to coordinate their participation
- Work from the DC office, maintain an Impulse presence
- Engage with the office building management, triage any requests of or
from them; including office supplies, drinks, snacks - Manage the visitor badging system and coordinate badges for visitors
- Serve as an integral member of the BD and GR team
- Manage BD and GR deliverables schedules and milestones including proposals, white papers, and presentations
- Ensure coordination and information flow across the BD and GR teams and
with other Impulse teams including mission management, engineering,
program management, finance, security, IT, and marketing - Manage BD and GR information tools and repositories including: Confluence (documentation), Excel (data analysis), SharePoint (data repository), PowerPoint / Canva (presentations), Slack (primary communication channel)
Minimum Qualifications
- High school diploma, or equivalency certificate
- 10+ years supporting senior leaders in a dynamic environment
- Advanced proficiency in Microsoft products (Excel, Outlook, PowerPoint and SharePoint)
- Demonstrated organizational and time management skills