Facilities Coordinator

Responsibilities

• Submit and track construction permits for Redondo Beach and Mojave facilities
• Monitor permit status and coordinate with local agencies to ensure timely approvals
• Create and manage purchase requisitions in Coupa
• Track purchase orders, change orders, contract values, and project commitments
• Monitor spending against approved contracts and time-and-material agreements
• Issue updated not-to-exceed purchase orders as directed by Facilities Project Managers
• Track project expenditures, open commitments, and purchase order balances
• Serve as the primary point of contact for Facilities regarding requisitions, purchase orders, invoice status, and change orders
• Coordinate with Accounting, Purchasing, and Accounts Payable to resolve procurement and invoice-related issues
• Assist with contractor onboarding and documentation requests, including coordination with Accounts Payable as needed
• Maintain project records, permits, contracts, purchase orders, and construction documentation
• Create and maintain project schedules, milestones, and status reports
• Assist Facilities Project Managers with project planning, schedule updates, and project execution
• Coordinate communication among contractors, vendors, project managers, Accounting, Purchasing, and Facilities teams
• Support project closeout activities and ensure documentation is properly retained
• Identify schedule, procurement, or project execution issues and escalate as appropriate

Minimum Qualifications

• High school diploma or equivalency certificate
• Demonstrated experience managing purchase requisitions, purchase orders, change orders, and vendor invoices
• Strong proficiency in Microsoft Excel, Outlook, Word, and project tracking tools 
•  Ability to manage multiple projects and priorities simultaneously in a fast-paced environment