Office Administrator

Key Responsibilities

• Manage purchasing activities, office supplies inventory and vendor relationships.
• Oversee the day-to-day operation of the Bangkok office and coordinate closely with Singapore Office to ensure smooth business operations.
• Maintain a high level of professionalism, attention to detail and operational efficiency.
• Coordinate a travel arrangement, including transportation, and restaurant bookings.
• Provide administrative support to stakeholders and team members on assigned tasks.
• Assist with preparation of event and seminar materials, merchandise management, and client communication.

• Manage and maintain company documents in compliance with Thai cooperate and regulatory requirements,
• Ensure document accuracy, consistency and proper record and tracking.

• Coordinate with the Singapore Finance team on billing process, invoice issuance payment collection and invoice follow up
• Support stamp duty submissions and related document
• Manage petty cash and expense reimbursement.
• Timesheet and expenses report

• Provide basic IT support and troubleshooting assistance for office equipment and device.

• Helping to plan and organise client events, such as coordinating with the venue and catering
• Review invitation and follow up with registrants
• Prepare, manage and purchase of merchandise
• Assist in presentation preparation as needed
• Handle client enquiries
• Maintain client contact database
• Assist in external marketing requirement as requested (Ciarb treasury duties)

Skills, Knowledge & Expertise

• Several years work experience in general administration, accounting support and/or marketing
• Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities effectively.
• Strong command of both written and spoken English and Thai at a business-professional level.
• Excellent communication and coordination skills, with the ability to build effective relationships with internal and external stakeholders.
• Ability to work independently with a proactive and solution-oriented mindset.
• Results-driven with strong time management skills and a focus on operational efficiency.
• Comfortable working in a small team environment and collaborating across functions.
• Proficient in Microsoft Office applications (Excel, Outlook, Teams, and PowerPoint).