Assistant Procurement Officer
Permanent £25,299 - £29,911 / yearJob Overview
Job Title: Assistant Procurement Officer
Department: Finance
Salary: £25,299 - £29,911 per annum
Job Type: Full-time (35 hours per week), Permanent
The role of the Assistant Procurement Officer is to assist in the promotion and implementation of a Procurement Strategy that supports the College in the successful delivery of its Strategic Objectives, whilst also discharging its statutory responsibilities to Funding Bodies and other Government Agencies.
The role will be to primarily support The Procurement Officer in the delivery of the Procurement Plan whilst also assisting, as required with the to day activity of the Procurement & Transactions Team. There will be a key focus on financial controls and ensuring that the Financial Regulations are adhered to across all aspects of delivery. It is expected that the successful candidate will either be qualified to CIPS level 3 or demonstrate that they are currently studying or have a willingness to study to obtain the required qualification.
The role holder will need to work closely with the rest of the Finance team in order to ensure consistency and best practice is developed and maintained across the function, proactively driving the ongoing improvement of business practices and performance across the team. They will work co-operatively and positively with all internal departments and external contacts, providing excellent service, support, and advice where applicable.
Responsible to: Procurement & Transactions Manager
Job Type: Full-time (35 hours per week), Permanent
The role of the Assistant Procurement Officer is to assist in the promotion and implementation of a Procurement Strategy that supports the College in the successful delivery of its Strategic Objectives, whilst also discharging its statutory responsibilities to Funding Bodies and other Government Agencies.
The role will be to primarily support The Procurement Officer in the delivery of the Procurement Plan whilst also assisting, as required with the to day activity of the Procurement & Transactions Team. There will be a key focus on financial controls and ensuring that the Financial Regulations are adhered to across all aspects of delivery. It is expected that the successful candidate will either be qualified to CIPS level 3 or demonstrate that they are currently studying or have a willingness to study to obtain the required qualification.
The role holder will need to work closely with the rest of the Finance team in order to ensure consistency and best practice is developed and maintained across the function, proactively driving the ongoing improvement of business practices and performance across the team. They will work co-operatively and positively with all internal departments and external contacts, providing excellent service, support, and advice where applicable.
Responsible to: Procurement & Transactions Manager
Key Responsibilities
- To assist in all aspects of tendering including drafting/issue of documents, evaluation and award
- To issue invitations to quote and to evaluate responses
- To develop Service Level Agreements with key suppliers
- To negotiate with suppliers to achieve best possible sustainable outcome for the college
- To establish and maintain strong and honest relationships with suppliers
- To maintain links with staff in the faculties and other business support areas to enhance the service provided to all service users
- To develop market knowledge for key supply areas
- To attend contract review meetings with internal customers and suppliers
- To maintain register of contracts/agreements
- Standing Data Entry
- To create/amend standing data for customers/suppliers as required
- Purchase order processing
- Purchase order editing
- Goods Receipting
- Reconciliation of credit card & rail statements
- To investigate and respond to queries and issues raised
- To operate College systems and update records as required e.g. Open Accounts, ProSolution etc
- Production of and maintenance of work instructions for all key tasks undertaken
- Provision of accurate and timely management information as required
- To operate as part of a team and to provide cover for other team members, as necessary
- To provide awareness training to colleagues and other Group employees as required
- To be a gatekeeper for the AskFinance email inbox
Generic duties:
- To contribute fully to the mission and values statement of the College Group ensuring its effective implementation in all aspects of College life
- To take initiative-taking responsibility for Health & Safety to ensure that a safe working environment and safe working practices are always maintained
- To comply with the General Data Protection Regulations (GDPR)
- To comply with Financial Regulations and external legislation such as the Modern Slavery Act
- To support cross college activities as required particularly the key enrolment and invigilation periods
- To demonstrate flexibility and openness to change
Skills, Knowledge and Expertise
Essential Criteria:
- Achievement of 5 G.C.S.E's Grade A-C or equivalent
- Excellent communication and organisational skills
- High level of people skills and acts with integrity and sells with a high level of ethics
- Ability to use own initiative and be self-motivated
- Good computer literacy and general IT Skills
- An ability to work effectively with people across a wide range of levels and responsibilities
- Excellent attention to detail
- Good team working skills
- Experience of working with customers or volunteering or working in a team
Desirable Criteria:
- CIPS Level 3 Advanced Certificate in Procurement and Supply Operations or Equivalent*
*Salary of post will be qualification dependant
Please Note
This role may close earlier than the advertised deadline if we receive sufficient applications. Early submission is strongly encouraged.