Finance Assistant (Accounts Payable)

Key Responsibilities

1. Ensuring that all invoices are coded and recorded accurately on the invoice register within Open Accounts in a timely manner.
2. To liaise with budget holders and receivers to ensure that appropriate approvals are received to enable invoices to be posted to the purchase ledger.
3. To process claims relating to staff/student expenses as per agreed performance standards.
4. To process sundry payment requests as needed and account for expenditure.
5. To review unallocated cash report (Accounts Payable) and to ensure associated invoices are registered, authorised and transaction matched.
6. To investigate and resolve invoice queries to prevent items becoming aged.
7. To review Goods Received Not Invoiced Report and take appropriate actions to either reconcile to invoices or to arrange for reversals to be undertaken.
8. To provide awareness training to colleagues and other Group employees as required
9. Ensure high levels of customer service are maintained promoting a positive image of the department.
10. Handle cash/cash equivalents and assist with reconciliation/ paying in/banking procedures.
11. Comply with college security, standards, and audit requirements.
12. Maintain links with staff in the faculties and other business support areas to enhance the service provided to students and staff.
13. To ensure that all financial records are retained and filed/scanned in a timely manner to provide an accurate and robust audit trail.
14. Production of and maintenance of work instructions for all key tasks undertaken. 
15. Provision of accurate and timely management information as required. 
16. To operate as part of a team and to provide cover for other team members, as necessary.
17. To undertake any other relevant duties appropriate to the grade of this post that might be required.

1. To contribute fully to the mission and values statement of the College Group ensuring its effective implementation in all aspects of College life. 
2. To take proactive responsibility for Health & Safety to ensure that a safe working environment and safe working practices are always maintained. 
3. To comply with the General Data Protection Regulations (GDPR).
4. To comply with Financial Regulations and external legislation such as the Modern Slavery Act.
5. To support cross college activities as required particularly the key enrolment and invigilation periods.

Skills, Knowledge and Expertise

1. Excellent communication and organisational skills
2. High level of interpersonal skills and acts with integrity and sells with a high level of ethics
3. Ability to use own initiative and self-motivated
4. Good computer literacy and general IT Skills 
5. An ability to work effectively with people across a wide range of levels and responsibilities
6. Excellent attention to detail 
7. Good team working skills
8. Experience of working with customers or volunteering or working in a team

1. Achievement of 5 G.C.S.E's Grade A-C or equivalent