Executive Support Specialist

Key Responsibilities

• Manage and maintain the Chief Financial Officer, Chief Revenue Officer & Chief Technology and Product Officer’s calendar, scheduling meetings, resolving conflicts, and providing timely reminders and briefing materials. 
• Coordinate domestic and international travel arrangements (flights, hotels, ground transportation) for supported executives. 
• Prepare, review, and submit expense reports accurately and on time. 
• Draft, proofread, and format correspondence, presentations, and documents to a high standard. 
• Screen and triage inbound emails, messages, and inquiries; direct or escalate as appropriate. 
• Act as a point of contact for internal teams and external stakeholders seeking time with supported executives. 

• Provide on-the-ground logistical support for corporate events including All Hands, QBRs, Board meetings, and executive offsites. 
• Assist with venue coordination, vendor liaison, catering, A/V setup, and attendee management under the direction of the Manager. 
• Support post-event administration including feedback collection, budget reconciliation, and documentation. 
• Assist in tracking project milestones and action items for integration and other corporate workstreams. 
• Prepare meeting agendas, take minutes, and follow up on action items as directed. 
• Carry out ad-hoc research, administrative, and project tasks to support the broader Executive Operations function. 

Skills, Knowledge and Expertise

• Substantive demonstrable experience in C-Suite and executive office administrative and operational support gained in an executive assistant, operations coordination or equivalent role. 
• Strong organisational skills with exceptional attention to detail. 
• Proficiency in Microsoft Office Suite and Google Workspace. 
• Excellent written and verbal communication skills. 
• Ability to handle confidential information with discretion and professionalism. 
• Proactive, resourceful, and able to manage competing priorities in a fast-paced environment. 
• Willingness to work extended hours as required for events. 

• Prior exposure to corporate events, project coordination, or executive support in a technology or financial services firm. 
• Familiarity with project management tools such as Jira, Confluence, or Asana. 
• Experience supporting a fast-growing, global organisation.