Office Manager

Office Manager

Location:  Sutton House, Dovenby Hall, Cumbria (Full-Time, On-Site)

Reports to: Financial Controller

Job type:  Part-time, Permanent (20 hours per week, 5 hours per week over 4 days)

Benefits: 4-day working week, healthcare cash plan, pension

Delkia is a fast-growing engineering and technical company based in Cumbria and Haydock, we are proud of our reputation as a specialist systems integrator for safety-related & mission-critical systems in aerospace, clean energy & maritime sectors, providing consultancy, electrical, instrumentation & control system, engineering design & build services – with our own production facilities & Electronics lab.

Overview of the role:

We are seeking a highly organised and proactive Office Manager to oversee the day-to-day running of our head office at Sutton House, Dovenby Hall.

Reporting to the Financial Controller, this role is key to ensuring the smooth, efficient, and professional operation of our office environment — supporting both the finance team and the wider business. The ideal candidate will have strong administrative, organisational, and people skills, with the ability to manage multiple priorities and ensure the office runs seamlessly.

What you’ll be responsible for:

Office Management & Administration

• Oversee all aspects of office operations including facilities, supplies, and general administration.
• Act as the first point of contact for visitors, suppliers, and staff at Sutton House.
• Manage office equipment, utilities, and supplier contracts, ensuring value for money and operational readiness.
• Maintain company documentation, correspondence, and filing systems (both digital and physical).
• Coordinate meeting rooms, events, and hospitality for internal and external visitors.
• Support onboarding and induction activities for new starters on-site.

 Finance & Procurement Support

• Support the Financial Controller with basic procurement administration, purchase orders, and supplier invoices.
• Assist with expense tracking and documentation for audit and reporting purposes.
• Liaise with the finance team to ensure timely submission of receipts, forms, and other records.

Health, Safety & Compliance

• Ensure the office complies with all health and safety requirements and procedures.
• Manage visitor logs, access control, and office security arrangements.
• Coordinate any maintenance, inspections, or building-related activities with the site owner/landlord.

Business Support & Coordination

• Provide administrative support to key stakeholders, including scheduling, travel arrangements, and meeting coordination.
• Support company communications, notices, and events as required.
• Liaise with other offices and teams to ensure smooth coordination of activities and information flow.

What you’ll bring:

• Previous experience in an office management or senior administrative role (ideally within a professional services or engineering/technical business).
• Strong organisational and multitasking abilities with attention to detail.
• Confident with Microsoft 365 tools (Word, Excel, Outlook, Teams, SharePoint).
• Strong written and verbal communication skills.
• Financial awareness and experience supporting procurement or finance administration preferred.
• Practical understanding of health and safety in an office environment.

The Person:

• Professional, approachable, and confident in dealing with staff, clients, and visitors.
• Reliable and proactive, able to anticipate needs and solve problems independently.
• Team-oriented with a positive and adaptable attitude.
• Discreet and trustworthy with sensitive information.

Why Join Us:

4-day working week (without loss of pay).

Be part of a growing, forward-thinking organisation in an exciting phase of development.

Work in a beautiful office setting at Dovenby Hall with modern facilities and a collaborative team culture.

Competitive salary, pension, private medical cover, and discretionary bonus.

What we offer:

• Competitive salary
• Employers pension contributions of 5%
• 23 days holiday, plus 3 discretionary days to cover the Christmas closedown period (plus Bank Holidays)
• Birthday Day Off (in addition to your holiday entitlement)
• Healthcare cash plan – allowing you to reclaim the cost of everyday healthcare
• Volunteering time including 1 day for STEM related activities
• Professional Membership fees
• Free tea, coffee and fruit in the workplace
• Team collaboration and social events including a fully funded Christmas Party
• Cycle to Work scheme
• Free onsite parking
• Flexible working
• Training and development
• Excellent company standards
• Company bonus scheme
• Great team spirit

Our Vision:

To be the UK’s leading engineering and technology partner for safety-related and mission-critical systems.

Our Mission:

To enable a safer, more resilient world through the provision of engineering and technological solutions. We take pride in our role as a partner for safety-critical systems, ensuring the protection of people, assets, and missions that matter most.

Our Values:

• Collaboration and teamwork
• Integrity, trust and accountability
• Safety and security
• Client focused
• Positive social value and impact
• Continuous improvement

Our Purpose:

At Delkia we are driven by our purpose to protect lives and critical assets.

Equal opportunities: Delkia is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Please be aware that many roles working for Delkia will be subject to UK national security vetting restrictions. Candidates must be eligible to live and work in the UK and satisfy requirements for national security vetting clearance as appropriate.

All applications will be dealt with in the strictest of confidence. If you require any reasonable adjustments during any part of the application process, please get in touch to discuss.

Note to Agencies: Delkia has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies. Please note that any unsolicited CVs submitted will be deemed as gifted to Delkia and any terms & conditions associated with the use of such CVs will be null and void.