Team Administrator & Personal Assistant Coatesville
Job Overview
Bayleys Coatesville is looking for a confident, detail-driven Team Administrator & Personal Assistant to support one of our top-performing sales agents and our busy residential sales teams across offices. This role is perfect for someone who enjoys variety, has exceptional attention to detail, and brings warmth and professionalism to every interaction.
About the role
This role is responsible for ensuring smooth day‑to‑day operations across the Coatesville and occasionally East Coast Bays offices while delivering high-level support to a high-performing residential agent and the broader sales team. This role is perfect for someone who enjoys variety, has exceptional attention to detail, and brings warmth and professionalism to every interaction.
Key Responsibilities include:
Personal Assistant support
Diary & appointment management
Listing and open home materials
Liaising with clients & vendors
Managing databases, EDM’s and social media
Assisting with events and additional marketing initiatives and more
Team Administration
Processing listings and additional documentation to support
Coordinating photography and marketing materials
Preparing submissions, CMAs, reports, etc
Updating listings across digital platforms
Maintaining our CRM
Supporting deal processes and documentation
Your experience:
Previous experience in real estate is a bonus
Strong administration experience and organisational skills
Excellent attention to detail & accuracy
Confident communication with excellent interpersonal skills
Ability to juggle multiple tasks and deadlines whilst remaining calm with a solution-focused approach
Why Bayleys?
Work alongside one of the industry’s best in a supportive team environment
Enjoy variety, autonomy, and the opportunity to grow your skillset
Be part of a premium brand with strong values and a collaborative culture
Fantastic office locations in the Bays
How to Apply
If you are motivated, organised and love supporting others to achieve great results, we would love to hear from you. Click ‘Apply Now’ or get in touch with Indi for a confidential chat on 0225134412.