Administration Support
Job Overview
ABOUT US
At TOPPAN Security, our mission is to shape a meaningful, technology-driven future by being a global leader in mission-critical identity and payment technologies.
We serve as the international development arm of the TOPPAN Group in the security domain founded in 1900. TOPPAN is a trusted Japanese brand renowned for its commitment to exceptional quality. Building on this legacy, we combine bold ideas, deep sector expertise, and collaborative intelligence to deliver secure, future-ready solutions.
Our culture is grounded in four core values: Agility, Ownership, Resilience, and a Sense of Fun. We move fast, lead with accountability, grow through challenges, and bring positive energy into everything we do.
Join us and be part of a global, collaborative team where trust and innovation drive everything we do.
ABOUT THE ROLE
Job Summary:
The Administration Support provides professional, high-quality Office, Reception Administration and Coordination services; Responsible for managing the schedules and communications of key personnel & executives by ensuring high levels of organizational efficiency.
Responsibilities:
To maintain the office area to a high standard.
Answering phone calls in a polite and professional manner
Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
Directing internal and external calls, emails, and faxes to designated employees or departments. Answer queries when needed
Guarantee the smooth operation of the office, executing clerical tasks and liaising events/meetings schedules.
Arranging refreshments and assistance if required for visitors and executives.
Schedule meetings and provide administrative support to meetings
Book and co-ordinate the manager’s travel and accommodation.
Receipt of couriers and distribute to individuals
Prepare couriers and shipping arrangements based on the staff’s requirements.
Monitoring office supplies and ordering replacements as necessary to avoid interruptions in standard office procedures
Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
Manage any facility and maintenance requirements.
Maintain a general record system to store and retrieve files, letters, memos, contracts, etc.
Recording or payment processing for bills or expenses if needed
Undertaking typing and other related duties to support the team
About You
Qualification and Experience:
Degree in Office Administration, secretarial, or related field from a recognized institution.
A minimum of 2+ years of experience as an Office Administrator or Administrative Secretary with a receptionist experience is a plus.
Experience in a manufacturing entity is a plus.
Working knowledge of printers, copiers, scanners, and fax machines.
Excellent written and verbal communication skills
A ‘COC’ certification is a plus.
Job Competencies
Attention to details
Telephone etiquette
Clerical skills
People Oriented
Organizational skills
Communication skills
Ability to multitask and prioritize tasks
Core Competencies
Flexibility
Honesty
Accountability
Teamwork
Operation excellence
Language requirements:
Fluent in Amharic (Write and Verbal)
Fluent in English (Write and Verbal)
Other foreign working language knowledge is a plus.
Requirement Skill
Time management
Active listening
Communication
Desired Skill
Acute care
NOTES-
The Position is open to Ethiopian Nationals only.
The placement date for the position shall be effective March 2026GC.
Location – TSE Factory, Addis Ababa, Ethiopia
Salary – Attractive
Application Period – 07 days from the date of post.
All the applicants must be based locally and have the rights to work in Ethiopia.
All applicants must attach relevant educational, experience testimonials, project and Training Certifications in a PDF format to the specified email.
TOPPAN is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, sexual orientation, age, color, religion, national origin, veteran status, or disability.