Procurement Coordinator
Job Overview
Primary Purpose of Role
The Procurement Coordinator is responsible for:
International Purchase Order creation and maintenance for selected brands and/or suppliers.
Key Skills, Qualifications & Experience
Prerequisite Skills:
Proficient Microsoft Office suite: Outlook, Excel and Word.
Strong communication and interpersonal skills.
Ability to work to deadlines and work in a fast-paced environment.
Strong organising skills and ability to multitask.
Preferred Experience:
Minimum 1-2 years of experience in administration.
Previous Procurement or Order Management, preferred.
Experience in a fast-paced retail environment, preferred.
Experience using an ERP system (e.g. M3), an advantage.
Key Result Areas and Responsibilities
A. Creation and Maintenance of International Purchase Orders
Create Purchase Orders and send them to suppliers.
Ensure PO’s are confirmed within timeline and production schedules are tracking to stakeholders requirements.
Purchase Order Maintenance - align with stakeholders and update M3.
Assist and chase where necessary Booking Requests from Suppliers.
Assist suppliers with queries regarding the Supplier Label Portal, including supplier set-up.
Create data quality report and action any issues.
Respond to queries from Wholesale and Merchandise team on Purchase Order queries.
Update Wholesale tracker for key customers.
Assist the Finance Team with invoice queries.
Check the demand not covered by stock and rectify by placing Purchase Orders or advising the relevant contact.
Place stock orders as advised by Brand Planner or other stakeholders.
Update safety stock in M3, as required.
B. Continuous Improvement
Support wider Procurement Team by creating continuous improvements to reduce manual tasks.
Support necessary changes in processes to allow for ease of requirements.
Assist with other tasks or projects, as directed by the Procurement Team Leader or Manager.