Administrative Lead

Alber Blanc is seeking a highly organized, proactive, and people-focused Administrative Lead to oversee and elevate our office operations across multiple locations. In this role, you will shape the administrative foundation of a fast-growing, founder-led international company, ensuring seamless daily operations while leading and developing a high-performing team.

Responsibilities

• Lead a team of Office Managers, establish clear objectives, delegate tasks, provide coaching, and guide performance improvement.
• Oversee daily office operations and support services to ensure smooth, efficient workflows and high-quality administrative output.
• Develop, refine and implement administrative procedures, policies, and best practices to enhance operational efficiency and clarity for all our offices.
• Allocate resources strategically—supplies, space, technology and personnel—to meet evolving business needs.
• Collaborate with cross-functional teams (HR, Finance and others ) to coordinate onboarding, facilities updates, vendor management, and event logistics.
• Be responsible for the budget.
• Organize  the corporate events.
• Serve as the primary escalation point for administrative issues, driving resolution and continuous improvement of the support environment.

Requirements:

• 5+ years of experience in administrative management in an international company.
• Fluent English and Russian.
• Outstanding organizational skills, with the ability to manage multiple priorities, tight deadlines and evolving business requirements.
• Excellent verbal and written communication skills, with confidence in working with senior leadership and cross-functional stakeholders.
• Demonstrated experience developing and implementing administrative processes, policies and performance metrics.
• Strong problem-solving mindset, able to analyze workflows, identify inefficiencies and lead change initiatives.
• Proficiency with office management systems and tools (e.g., Microsoft Office, Google Workspace, booking and vendor platforms).
• High level of integrity, accountability, and service orientation—committed to delivering a best-in-class office experience.
  

What we offer:

• High salary + exceptional bonuses
• Direct impact on the business
• Work directly with the founders, flat structure & fast growth
• A-player team – talented people with Olympiad backgrounds and top-tech degrees