Operations Specialist
Job Overview
You’re the person who keeps things moving when everything feels like it’s moving fast. Organized, proactive, and adaptable—you don’t just follow systems, you help keep them running.
We’re looking for an Operations Specialist to take ownership of day-to-day fulfillment and internal coordination. This role is all about execution, consistency, and staying one step ahead.
About the Company:
Location: Fully Remote
Your Mission: Day to Day Responsibilities
Send and manage client follow-up communications
Coordinate with editors to ensure deadlines are met
Track and manage contracts—nothing slips through
Keep ClickUp organized, updated, and actionable
Monitor client payments and follow up when needed
Maintain clean, structured Google Drive folders
Support the smooth execution of daily operations
Your Toolbox: Skills to be Successful
Strong written English—you communicate clearly and professionally
Highly detail-oriented and organized
Reliable executor—you follow directions and get things done right
Adaptable—you can pivot quickly as processes evolve
Resourceful—you figure things out without constant hand-holding
Comfortable with tools like ClickUp, Google Drive, Slack, etc.
Prior experience in operations, coordination, or VA work is a big plus
Your Perks: What's in it for you
Work directly inside a fast-growing business
Real opportunity to grow into a senior ops role
Exposure to evolving systems, offers, and workflows
Open to global applicants (strong English required)
Why Adaptive Teams?
At Adaptive Teams, we don’t just fill positions – we create pathways to success. Whether you’re a seasoned pro or just starting out, we’re here to help you grow, innovate, and make an impact. If you’re looking for exciting opportunities and, a team that’s as passionate as you are, this is the place to be.
What to Expect from Our Application Process?
Once you apply, you’ll receive an email guiding you through the next steps, including an assessment tailored to the role. Be sure to check your inbox (and your spam folder, just in case) for further instructions.
We understand your time is valuable, so we strive to keep the assessment process under 45 minutes whenever possible, though some roles may require a slightly longer time investment.
Once selected, you’ll have the chance to schedule your first interview with our team. We aim to make the process as smooth and transparent as possible, so you’ll always know where you stand.