Crew Planner
Job Overview
Hello! We are Volotea, the airline of small and mid-sized cities in Europe.
Hello! We are Volotea, the airline of small and mid-sized cities in Europe.
Do you want to be part of the team that makes sure our crews are always ready to fly? In this role you’ll combine organization, teamwork, and problem-solving to support our pilots and cabin crew in their training journey — while keeping costs optimized and operations running smoothly.
🚀 Take off with us! Your journey starts here.
How will it be to work with us?
- Monthly planning and optimization of Volotea Flight & Cabin Crew while complying with flight time limitations, company standards and costs.
- Monthly planning and scheduling training for Flight deck and Cabin Crew according to annual needs.
- Monitor monthly’s main KPI and develop new analysis tools within the department.
- Create and maintain training qualification, expires, crew categories and contract status on AIMS database.
- Working closely with Crew Planners and coordinating with Training, HR, Chief Pilot Office, Cabin Team, and more.
Why join us?
✈️ Travel the world for less
Enjoy exclusive deals with 180+ airlines—fly with your family for up to 4-5 times less than standard fares, just covering airport taxes. Weekend getaways or global adventures? You decide!
🏙 A prime location in Barcelona – And no, we’re not located at the airport!
You may not have seen us at Barcelona Airport, but there’s a reason for that—you’ll understand when you get to know us! 😉 Our HQ is in a top area, surrounded by great restaurants, shops, and services.
🤝 We work hard, but we have fun too!
We love bringing people together with events like:🎭 Carnival parties 🎢 Trips to Port Aventura 🎿 Ski getaways 🏃 Running clubs 🏓 Paddle & ping-pong tournaments
We’re an active, social team—there’s always something happening!
⚡ Make an impact – Bring your ideas to life! 🚀
At Volotea, your ideas matter. We give you the space and support to create, innovate, and shape the company’s future.
📝 A benefits plan that works for you
Customize your benefits! Allocate part of your salary to dining, transport, or health insurance, tax-free—meaning more savings for the things you love!
🧘♀️ Your well-being comes first
Enjoy discounted gym memberships, free fresh fruit, and coffee to keep you energized.
🌍 A global teamwork
In a diverse, multicultural environment where teamwork and innovation drive success.
📈 Grow your career with us
Access training in soft skills, office tools, and languages to boost your career.
⚖ Work-Life balance – Flexibility to thrive
With flexible schedules, hybrid models with up to two days of remote work per week, flexible vacations, and your birthday off, you can grow professionally without compromising your well-being.
🚀 Ready to join us?
What will make you succeed in this position:
- Advanced English (written and spoken): Our team and crews are international, and English is how we all connect. Knowledge of Italian or French is a plus to make daily coordination even smoother.
- Experience in hotel booking or similar: Because you’ll be handling all accommodation for training crews and knowing how to negotiate and optimize costs is key.
- Familiarity with AIMs scheduling system will be ideal: This is the core tool we use to plan and track training — if you know it, you’ll hit the ground running.
- Comfortable with MS Office and IT tools: You’ll be managing schedules, budgets, and communications daily, so being tech-savvy helps you work faster and smarter.
- Great organizational skills: Juggling multiple trainings, hotels, and stakeholders requires someone who can prioritize and adapt quickly when plans change.
- Cost-conscious mindset and strong communication skills: You’ll be balancing budgets while staying in constant contact with hotels, crews, and other departments.
- Initiative and creativity: Sometimes you’ll need to find solutions outside the standard process — being proactive will make the difference.
- Attention to detail + teamwork attitude: Small mistakes can create big issues in training plans. We need someone thorough who also enjoys working closely with others.
Learn more about working at Volotea HQ
VOLOTEA | Vuelos baratos, ofertas y billetes de avión a ciudades de toda Europa.
Listen to our Top Management introduce our culture at Volotea.
Volotea is an equal opportunity employer that values diversity and inclusion and strives to recruit diverse candidates. Our goal is to continuously improve and sustain an inclusive culture by attracting, developing, and engaging the best talent in our industry.
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