Operations Coordinator
Job Overview
Application deadline: Friday 13 March 2026– 23:59 GMT
Location: Suva, Fiji
Full-time: 37.5 hours per week
Contract: Fixed term for 3 years
Salary: up to FJD 39,000 per annum depending on skills/experience
Annual Leave: 25 days pro rata in year 1, increasing by 1 day p/a to 28 days
We’re BirdLife International, the only global Partnership conserving birds and all life on our planet. We exist to give one voice to nature, and to unite and strengthen conservation across borders.
We are looking for an Operations Coordinator to work with the Project & Capacity Manager on the SAMBIO project, ensuring financial integrity, operational efficiency, procurement compliance and risk mitigation across all project components.
In this role, you will be responsible for supporting operational requirements and ensuring that all financial and procurement processes meet the required standards.
How you will do this:
Financial Leadership
Support planning, budgeting and real-time expenditure tracking for the SAMBIO Project.
Ensure full compliance with BirdLife and CI-GEF financial standards.
Prepare clear, timely financial reports for internal, government and donor use.
Monitor budget execution, flag risks and maintain smooth cash-flow and disbursements.
Risk & Compliance
Conduct financial due diligence on partners and service providers.
Oversee financial reporting, liquidations and tranche releases.
Support internal/external audits and ensure strong fiduciary controls.
Procurement & Contracting
Lead compliant procurement processes and maintain accurate documentation.
Support contract and grant agreements with partners.
Verify invoices, payments and financial records to ensure quality and accuracy.
Capacity Building
Strengthen partners’ financial and operational capacity.
Ensure safeguards and compliance requirements are embedded in all agreements.
Operations & Administration
Maintain organised financial and project documentation systems.
Support logistics, communications, procurement tasks and M&E-related budgeting.
Coordinate workshops, events and meetings, and liaise with government and stakeholders
What we are looking for:
You’ll need to be a finance professional with a degree or equivalent in finance, accounting, economics, business or a related field, additionally, training in donor compliance, project finance or procurement is desirable. You’ll bring experience of managing finances for donor-funded or development projects in Fiji, with strong skills in budgeting, cash flow management, procurement, fiduciary risk controls and compliance with both donor and Fiji Government financial regulations. Experience with grant management in Fiji is a strong advantage.
To thrive in this role, you’ll be highly organised, able to juggle multiple deadlines, maintain impeccable records, and provide clear financial guidance to teams and partners. You’ll work confidently and independently while also collaborating effectively, bringing a solid understanding of financial, operational, cultural and legal requirements in the Fijian context.
See the full job description here.
Some of our benefits:
A generous pension scheme, up to 10% company contribution.
Holiday starting at 25 days excluding Bank Holidays and increasing for every year of service up to a maximum of 28 days.
Private medical insurance.
Full access to LinkedIn Learning with access to more than 13,000 high-quality, on-demand courses.
Employee Assistance Programme, including access to Health Assured online health portal (webinars, nutritional advice, 4-week programmes, financial wellbeing and more).
BirdLife values a diverse workforce and welcomes applications from all sections of the community. Find out more about our Diversity statement.
We are committed to building and maintaining an inclusive and supportive culture, a place where we can all be ourselves and succeed on merit. We aim to promote a more inclusive environment, which attracts all candidates and signals our commitment to celebrate and promote diversity.
We will consider putting into place appropriate reasonable adjustments for candidates who may have a disability.
Interviews: Interviews will be held during the week of 23 March 2026.