Executive Administrative Assistant

• Responsibilities include all administrative functions of the department: Complex calendar management, scheduling complex travel, managing correspondence, processing expense reports, meeting/event coordination, planning leadership team meetings/logistics, creating or modifying business documents, preparing presentations from source materials, handling technology and equipment setups, acting as a liaison for remote access issues.

•Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

• Prepares for upcoming week and meetings by printing all necessary documents, organizing pre-read materials, tracking required actions, etc.

•May include some support for tracking budget expenditures.

•Coordinates new employee office set-ups and onboarding and may assist with offboarding activities such as equipment return.

•May train/coordinate work for new administrative assistants.  May provide local support & conference room help to visiting senior leaders from other campuses.

•Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders office supplies as necessary.

•Uses advanced software skills to perform work assigned.

•Follows executive onboarding procedures