Coordinator, Vision Care, Specialty

This is a hybrid role, requiring a presence at the office 3 days per week (Tuesday to Thursday inclusively) and flexiblity to work from home on Mondays and Fridays.  

We have an opportunity for a Coordinator to join our Specialty team. In this role, you will provide administrative, financial and project assistance to the  Business unit Head and Brand Managers within the therapeutic area of Vision Care. In addition, you will oversee other general tasks, as well as providing support to the sales force teams and other team members for key programs. This position is based in Montreal (Saint-Laurent) and reports directly to the Business Unit Head of Vision Care.

Key responsibilities

• Support, Business Unit Head and the vision care team with managing calendars, expense reports, as well as coordinating meetings and other general administrative work.
• Provide back-up support to other Business Units or Divisions, as needed.
• Build strong relationships and works collaboratively with internal stakeholders, to enable higher performance across the business units.
• Organize team-building initiatives to enhance collaboration and celebrate successes.
• Support working group members with sales brand team and ad board meetings.
• Manage and prioritize the information flow from all internal and external customers.
• Manage the budget following purchasing and requisition procedures for SAP and Icertis (i.e., payment requisition, purchase orders, etc.).
• Create the development and processing of contracts.
• Ensure the compliance of projects (i.e., follow the applicable AbbVie policies and procedures).
• Coordinate new employee office set-ups and on-boarding, as needed.
• Maintain an ongoing commitment to learning and personal development.