Office Assistant: ASIPJ

Office Assistant
Australia Solomon Islands Partnership for Justice (ASIPJ)

Location: Honiara, Solomon Islands

Reports to: Country Program Manager

Term: Fixed, commencing 1 Jan 2026 - 31 December 2029 

Background

The Australia Solomon Islands Partnership for Justice (ASIPJ) continues Australia’s long-running support to the Solomon Islands justice sector. Its goal is to work closely with the Solomon Islands Government (SIG) to enable justice agencies to maintain delivery of their existing core activities while clearly identifying and engaging with fundamental problems and critical issues affecting their ability to contribute to stability and offer access to justice for citizens. 

ASIPJ aspires to be locally led, problem-oriented and learning driven. It is pragmatic, practical, and adaptable, mainstreaming gender equality, disability and social inclusion.  Deloitte is the Managing Contractor, working with Adam Smith International (ASI) who provides the program operational support. 

Role dimensions

Overview

Under the guidance and direct supervision of the Country Program Manager, the Office Assistant will provide administrative support including cleaning and janitorial services within the ASIPJ program office. As part of the Operations Hub including the Finance Manager, Finance Officer and Operations and Procurement Officer and will be managed by the Country Program Manager.

Responsibilities

The duties and responsibilities of the Office Assistant include but not limited to:  

• Responsible for floor care, including sweeping, mopping and spot cleaning of surfaces   

• Responsible for emptying rubbish bins in office areas   

• Monitor stock levels of office stationaries, cleaning supplies and equipment  

• Assist ASIPJ Operations Hub and the program team with filing, printing, photocopying, scanning of documents and receipts.  

• Providing support to the Operations and Procurement in sourcing quotations for office stationaries, cleaning equipment and supplies.  

• Manning the reception desk and provide front desk services.  

• Ensure conference room is maintained and ready for meetings.  

• Assist the Operations and Procurement Officer in organising catering services for program events.  

• Ensure office kitchen is always kept clean  

• Responsible for cleaning and sanitizing bathrooms  

• Replenish hand soaps, toilet papers and paper towels in the office restrooms regularly  

• Responsible for dusting, disinfecting, and polishing of surfaces and furniture as required  

• Act as a trusted representative of the program, displaying professionalism and discretion in all interactions with the ASIPJ team, counterparts and the wider public  

• Any other duties as identified by ASIPJ Country Program Manager.