Fleet Manager

Role and responsibilities:

The following list contains the core roles and responsibilities of the Fleet Manager. This list is subject to change and additional duties may be assigned as necessary by supervisor.

•     Manage all mechanical/fleet equipment including vehicles, trailers, UTV/ATV, motorcycles, bicycles, small engines, mechanical tools, and farm equipment

•     Perform and/or schedule rolling maintenance on all mechanical equipment

•     Assist all divisions with troubleshooting mechanical failures, repairs, and deployment of mechanical equipment

•     Carry manager on-duty Fleet phone and be available for after-hour emergency calls and assistance.

•     Maintain, pursue, and organize all fleet documentation, registrations, licenses, and insurance

•     Manage Samsara and Fleetio applications

•     Arrange transport of fleet vehicles to wildland fire incidents, events, and satellite stations

•     Manage a team consisting of one full-time mechanic and one full-time assistant

•     Instruct and lead training on mechanical/fleet equipment during orientation

•     Write and distribute Standard Operating Guidelines in relation to fleet equipment

•     Maintain and distribute fleet fuel cards

•     Maintain or assist local station supervisor in maintaining fleet maintenance space at satellite stations

•     Upload receipts and track invoices via Quickbooks

•     Collaborate with all divisions for fleet, equipment, and project priority needs

•     Perform shop and station duties such as light construction, trailer or vehicle improvement projects, mechanical maintenance of shop related equipment/fixtures, cleaning, driving, and other general maintenance

•     Have a good understanding of Office 365, Adobe, and filing systems.

•     Develop and maintain relationships with vendors

•     Assist full-time mechanic with vehicle repairs, uplifting of vehicles, maintenance, and services of all company equipment

•     Work in collaboration with assistant and mechanic for supply, part ordering, and general inventory maintenance.

•     Monitor and respond to all Slacks, emails, and phone messages in a timely manner

•     Coordinate and assist with all season equipment changes, i.e. washer fluid, fuel additive, tire changes, adding winter gear

•     Manage rental fleet account

•     Coordinate and participate with Safety committee in all vehicles, equipment, or shop safety issues and resolutions

•     Be approachable and non-judgmental with staff members to maintain confidence in their ability to report issues or failures without reprisal.

Secondary Role and responsibilities:

•     Fill in for other divisions when necessary and applicable

•     Cover event medical deployments

•     Assist with teaching CPR/FA, WFA, and assorted medical classes

Qualifications and skills:

•     Valid driver’s license with clean driving record

•     Knowledge of DOT vehicle requirements and compliance

•     Strong organizational and time-management skills

•     Experience working in a shop or on vehicles in a professional setting

•     Willing and able to teach others

•     Ability to lift and move equipment (50+ lbs.)

•     Comfortable with computers and learning software

•     Comfortable driving all types of company equipment including motorcycles, UTVs, trucks and trailers, tractors, and heavy equipment

•     Motorcycle endorsement preferred

•     Knowledge of emergency response systems preferred

•     Understanding of EMS equipment and vehicle usage preferred