Procurement Support

AECOM is seeking a Procurement Support role for one of our offices in Sacramento, CA. This role will support the essential administrative and coordination support across the procurement lifecycle, ensuring activities are executed efficiently and in compliance with applicable city, state, and federal regulations. Under general supervision, this role performs complex tasks including research, drafting, purchasing, inventory management, and recordkeeping. The position requires a strong understanding of procurement laws, practices, and procedures, as well as the ability to deliver high-quality procurement support. Collaboration and effective teamwork are critical to meeting organizational needs and supporting successful project delivery.

Summary of responsibilities: 

• Oversee all phases of the acquisition process, from initiation to contract closeout ("cradle to grave").
• Review all major procurements for accuracy, ensuring timely contracts with complete documentation in compliance with judiciary regulations and local policies.
• Develop and regularly maintain standard operating procedures for procurement and the receipt of goods and services.
• Prepare supporting documentation for the procurement of supplies, equipment, services, architect-engineering, construction, and furnishings through new contracts, competitive bids, or existing contracting vehicles.
• Draft pre-award specifications, solicitations, requests for information, and proposals or quotations, ensuring they are thorough, clear, and aligned with customer needs.
• Ensure procurement staff conducts comprehensive research and evaluates suppliers based on price, quality, selection, service, support, reliability, production, and history, as applicable to the acquisition.
• Compose supporting documentation for issuance of contracts, awards, and purchase orders.
• Record initial obligations and adjustments, ensuring valid obligations are accurately documented and kept current.
• Evaluate and monitor contract performance to ensure compliance with obligations and resolve conflicts effectively.
• Plan and coordinate the delivery and installation of purchases, services, and construction, interfacing frequently with CAHSR, vendors/contractors, and support contractors to ensure compliance with performance periods and proper record-keeping.
• Under management supervision, coordinate the review of customized contract drafts with stakeholders (e.g., Legal, Risk Management, Audit Services, Environmental Services, Safety) to mitigate risks.
• Ensure compliance with legal, regulatory, and internal CAHSR policies and regulations.
• Under management’s supervision, coordinates review of developed customized contract drafts by stakeholders (i.e. Legal - based on associated risk, Internal Client, Risk Management & Insurance Services, Audit Services, Environmental Services, Safety, etc.) to mitigate risk.
• Respond promptly to customer and supplier inquiries regarding order status, changes, or cancellations to support CAHSR needs
• Actively promote and maintain safety in all day-to-day activities. 
• Tracks the status of requisitions, contracts, and orders.
• Reconcile outstanding invoices and process payments in accordance with contract terms and conditions.
• Contributes to the overall success of the AECOM and CAHSR office by performing all other duties and responsibilities as assigned.
• Provide coaching and mentoring to designated staff in the procurement process to enhance team capabilities.
• Contribute to the overall success of AECOM and CAHSR by performing other duties as assigned.