Executive Assistant I

The Executive Assistant is responsible for providing administrative support to one or more executives, performing day-to-day tasks such as coordinating diaries, preparing materials for meetings, organizing and managing data, and serving as a liaison with other departments. A valuable asset to the executive team, the Executive Assistant is expected to communicate effectively, display a strong sense of professionalism, resourcefulness, and the highest degree of confidentiality.

• Maintain diaries within the Executive’s preferences, applying understanding of the executive’s priorities, leniencies, and limits – helping him/her create a proper balance between commitments 
• Facilitate and manage the Executive’s accessibility and open lines of communication with internal and external networks 
• Provide structure and proper prioritization of day-to-day administrative activities including key events, travel, and action items 
• Create and maintain reports, spreadsheets, distribution lists, email groups, and other necessary documents and database in response to and in anticipation of executive's needs 
• Prepare and coordinate presentations 
• Drive and assist the staging of virtual and in-person events  
• Arrange domestic and international travel  
• Manage correspondence for and on behalf the executive 
• Practice collaboration with all levels within the company, develop effective networks with peers as well as external professional groups 
• Prepare and submit Executive’s expense reports aligned with service level agreements 
• Conduct research 
• Prepare and process departmental expenses and invoices for payment 
• Process purchase requests, purchase orders, invoice coding, vendor setup, and conduct accounts payable coordination 
• Practice confidentiality and maintain high standards of business ethics, ensuring strict compliance with company policies  
• Collaborate closely with peers to understand and enhance the value of the EA role 
• Perform other related projects and duties as assigned