Job Overview
- Establish and maintain a comprehensive library of reference documents in compliance with company quality standards and record-keeping procedures.
- Correlate and organize information relating to projects and proposal records.
- Type, copy, distribute, and file project correspondence and meeting minutes.
- Assist in preparing meeting minutes with project managers and directors.
- Prepare operations manuals and job data books, including developing indexes, organizing materials, and ensuring timely printing and assembly.
- Arrange document cataloguing, packing, and long-term storage or disposal of engineering documents at project closeout.
- Prepare transmittals for engineering documents and requisitions.
- Establish and maintain computerized indexes for active engineering documents; generate reports as required by project managers or directors.
- Maintain data distribution systems and schedules for assigned projects based on client, project, and supplier requirements.
- Support office administration duties including maintenance requests and materials orders.
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