Recruiting Coordinator

About Air Space Intelligence

ASI started with a simple vision - build Google Maps for the skies. Our mission-critical technology now powers decision-making across major airlines, the U.S. Department of Defense, and other critical infrastructure domains. Backed by top-tier investors including Andreessen Horowitz, Spark Capital, and Renegade Partners, ASI delivers operational decision superiority—compressing days of analysis into seconds of action. ASI is leading the way and pushing the boundaries of what’s possible.

What you will do:

ASI is looking for a Recruiting Coordinator to support our US recruiting operations and deliver a standout candidate experience. This is a critical role on our team as you’ll help us scale hiring with both speed and care, ensuring every candidate interaction reflects the values we hold at ASI. In this role, you’ll partner closely with Recruiting, Operations, and Hiring Managers across our Engineering and Business Development teams to keep processes running smoothly and candidates feeling informed, welcomed, and excited. You will:

• Own end-to-end interview coordination for US hiring. Partner closely with recruiters and hiring managers to schedule screens, virtual interviews, and onsite panels quickly and thoughtfully across time zones.

• Work closely with our recruiting team to keep hiring moving fast and smoothly. Triage scheduling needs, anticipate conflicts, and proactively resolve issues before they become bottlenecks.

• Build out and improve administrative processes to ensure our interviewing and recruiting efforts can scale. Create repeatable workflows, templates, and tools that make hiring more efficient while raising the bar on candidate experience.

• Ensure onsite interviews run seamlessly. Greet candidates to make them feel welcome, coordinate room/tech setup, manage day-of adjustments, and keep interviews on schedule.

• Assist in planning recruiting events including university career fairs, conferences, and technical talks. Handle event logistics, candidate follow-up, and coordination with internal teams.

• Level Up. Learn and understand all things recruiting & candidate experience at ASI to take on more responsibilities over time.

What we value:

• Experience in scheduling, recruiting coordination or event planning in a high volume environment. You know how to keep pace, stay calm, and prioritize when everything is “urgent.”

• Exceptional organizational skills and attention to detail. You love bringing order to complexity and can juggle many moving parts

• Ability to interact and connect with different types of people. You’re warm, professional, and build trust quickly with candidates and internal partners.

• Candidate-experience obsession. You pay attention to the details that make people feel welcome, respected, and excited

• Proactive, solutions-first mindset. You don’t just notice issues; you fix them, communicate clearly, and keep things moving forward.

• Strong written and verbal communication. You’re crisp, timely, and thoughtful in how you coordinate across recruiters, hiring managers, and candidates.

How we hire:

We look at the interview process not as a screening or test, but rather as an opportunity to simulate what it would look like working together. We build the interview process around you.