Project Management Specialist - deadline 22/06/2026
freelance experiencedJob Overview
Tasks description:
Collaborate with ICT teams, Product Owners, and Business Stakeholders
Ensure alignment with strategic objectives
Prepare presentations, statistics, and reports
Expected Project Management tasks:
Determine and document projects’ goals, scope, quality, tasks, and deadlines
Create and maintain detailed project descriptions/plans outlining schedules, resources, deliverables, and milestones
Ensure tasks and resources are assigned effectively (leveraging team members with the availability and skills to address the project requirements)
Document and handle any changes in project scope, schedule, or resources effectively
Track project progress against milestones and timelines to ensure timely completion
Maintain comprehensive project documentation (for operational efficiency, future reference and compliance)
Prepare and present regular/weekly status reports to stakeholders and senior management
Conduct project reviews, ensure deliverables approval, challenge performance, and document lessons learned
Provide organisational support to the planning and implementing of projects activities where ICT is involved
Maintain regular communication with stakeholders to provide updates, gather feedback and ensure engagement
Facilitate team collaboration and prevent conflicts
Coordinate with external vendors and service providers as needed for project success
Act as a bridge between ICT service delivery and application lifecycle management to obtain a greater efficiency in time to deliver
Ensure compliance of project activities with EUAA rules, standards, and governance
Identify potential risks and develop mitigation strategies
Implement, support and monitor quality control Key Performance Indicators (KPIs)
Manage demand by capturing business needs and prioritizing them for effective translation into potential ICT projects
Oversee and ensure the effective execution of evolutionary maintenance activities for ICT applications
Manage critical path, dependencies, and day-to-day project execution to deliver on time, in scope and within budget
Support the strengthening of project management capabilities and maturity through training and effective change management
Proactively manage supporting administrative tasks
Expected Project Management deliverables:
Detailed project portfolio, clearly distinguishing EUAA projects from ICTU initiatives
Regular status, progress reports, risk matrices and issue logs
Meeting minutes and coordination outputs
Documentation of deliverables and approvals
Supporting materials such as presentations and analysis outputs
Special attention should be given to the following areas:
Project management methodologies (PRINCE2, PM2, PMP)
Project coordination and training procedures using recognised methodologies
Project management of digital/ICT-related projects, with the ability to use EUAA’s project management and enterprise architecture methodologies
Advanced use of Microsoft Office, Microsoft Project, Atlassian suite, Azure DevOps or equivalent
The offer needs to illustrate how the profile will perform the tasks, independently and with quality, with the following technologies and environments, when required by the implementation:
Work independently and deliver high-quality results
Strong project management across the full lifecycle (independently managed IT projects over the full project lifecycle, from initiation to closure)
Managing outsourced ICT developments
Strong understanding of governance and enterprise architecture
Work with EU agencies or similar institutional environments
Work with Multi-stakeholder and/or decentralised environments
Process optimisation and continuous improvement
Portfolio management and demand management
Independent task management using project management tools (SharePoint environment, Atlassian suite, Azure DevOps or similar software)
Design and conduct user acceptance testing
Contribution to ICT efficiency and continuous improvement
Support to enterprise architecture alignment