Sales & Administrative Assistant

We are seeking a highly skilled Sales & Administrative Assistant who will be responsible for overseeing the end-to-end sales support and administration process to ensure client satisfaction and business growth.

Key Responsibilities  

Sales Support & Commercial Administration 

• Prepare customer quotations in alignment with sales and based on the customer rate card 
• Lead the end-to-end quotation and invoicing process, including preparation of timesheets, ensuring timely and accurate billing  
• Collaborate closely and align with key internal groups (e.g. Sales, delivery, Accounting) and external customers  
• Prepare timesheets in line with established invoicing deadlines and ensure timely clocking of hours.

Account Administrative Supports

• Work closely with technical delivery managers to support day-to-day operations
• Monitor and consolidate key performance indicators (KPIs) and assist in regular performance reporting
• Support technical account management with risk management activities and following up on individual measures

• Compile reporting and dashboards regarding relevant KPIs (e.g. team performance, velocity, etc.)
• Stakeholder updates: Support with the preparation of stakeholder presentations and status updates

• Coordinate travel arrangements and logistics for team members
• Assist with scheduling, calendar management, and meeting preparation