Senior Talent Acquisition Assistant

The Senior Talent Acquisition Assistant position is ideal for someone who thrives in a fast-paced environment, is highly organized, and passionate about delivering an exceptional candidate and hiring manager experience.

Key Responsibilities

Business & Hiring Manager Support

• Screen resumes and coordinate initial phone interviews.
• Schedule interviews and manage logistics for hiring managers.
• Support the offer process and assist with reference checks.
• Build and maintain strong relationships with external recruitment agencies and vendors.
• Track recruitment metrics and report on key KPIs to the Talent Acquisition Manager.

Candidate Research & Sourcing

• Source candidates via job boards, social media, networking events, and referrals.
• Administer job postings and manage the recruitment inbox.
• Prepare candidate summaries and maintain global templates for consistency.
• Coordinate alignment meetings with People Function teams and circulate notes.

Candidate Experience

• Deliver an exceptional candidate experience throughout the hiring process.
• Identify and escalate issues promptly.
• Proactively suggest improvements to enhance candidate and hiring manager satisfaction.

Interview Management

• Coordinate all stages of the interview process, including scheduling and logistics.
• Provide regular updates to hiring managers on timelines, candidate quality, and pipeline strength.

Administrative & Operational Support

• Manage invoicing and payments through SAP.
• Build and maintain vendor and supplier relationships.
• Design and implement surveys for hiring managers and candidates; analyze feedback and report findings.
• Audit all roles for quality control and manage error resolution.
• Dispatch incoming roles to Talent Acquisition Advisors.
• Implement new processes to improve recruitment metrics.
• Support the TA team in screening and headhunting when required.