Team Assistant Engineering

As our Team Assistant Engineering your responsibilities will include but are not limited to:

Safety, Health, and Environment

• Adhere to all health and safety practices requirements.
• Promote good housekeeping to ensure compliance.
• Promote an environment where team members can deliver their outputs within a controlled risk environment.

Performance Delivery

Administration:

• Compile, coordinate, and monitor team members' calendars as required.
• Take minutes at meetings and provide general assistance during presentations to the department.
• Organise and maintain the diaries as designated and make appointments as required.
• Order stationery and other consumables.
• Book meeting rooms, catering, and equipment.
• Reconcile general and travel expenses in line with company policy.
• Log invoices received and submitted to accounts for payment.
• Perform expense reconciliation and invoice administration.
• Provide general administrative support as necessary.
• Assist team members with time-related activities.
• Compile various monthly reports to provide feedback to relevant stakeholders.
• Execute SAP orders.

Document Control:

• Process all documentation according to company policies and procedures and document control principles within specified time frames to ensure compliance.
• Collate or make available documents, briefing papers, reports, and presentations as required by the department.
• Assist team members with documents per the new company templates and guidelines.
• Perform background search for documents necessary for ad-hoc and formal inquiries (WIs, one-pagers, memos, etc.) and the presentation thereof to the team.
• Distribute relevant documents (memos, reports, legislative information, etc.) to appropriate internal and external stakeholders.
• File all documents following document control requirements to ensure compliance and ease of retrieval for future reference.

Logistical Arrangements:

• Arrange travel, visas, and accommodation for the department, according to the Anglo American travel and accommodation policy.
• Organise and coordinate all visits of consultants and other providers for the P&O management team according to procedures.

Assistance:

• Assist according to own level/area of competence and by following company policies within the team and co-workers when instructed or during the absence of the responsible person.

This role is in the Technical & Strategy (T&S) department on a band A4 level reporting to the Head of Engineering.