Team Assistant P&O

To effectively support the People and Organisation various Teams with administrative activities.

Job responsibilities include (but are not limited to):

• Support the team with setting up of various meetings including team meetings, stakeholder engagement meetings and service providers. This includes booking of venues.
•  Assist the team with travel and accommodation bookings.
• Capture minutes during team meetings for distribution.
• Follow up on outstanding issues assigned to team members for completion.
• Organise team events.
• Manage assigned mailbox, calendar, and shared drives with accuracy and efficiency.
• Provide administrative support for projects work where required.
• Facilitation of Supply Chain processes relating to creation of Purchase Orders, processing invoices for payments.
• Follow up on payment and provide feedback to service providers on progress of payments of Invoices.
• Provide administrative support to visitor’s logistics i.e., parking, access etc