Company Secretary Specialist

We are seeking an experienced Company Secretarial Specialist to support the delivery of company secretarial compliance and governance activities across the Steelmaking Coal business. This role has a strong administrative and compliance focus, supporting a portfolio of unlisted Australian entities.  Additional to company secretarial compliance and governance, this role plays a key part in the management of our joint ventures.

Reporting to the Vice President – Legal & Sustainability and working closely with the broader Legal team, this role suits someone who is highly organised, meticulous and comfortable working in a routine-driven environment, while also being confident engaging with internal stakeholders and joint venture partners.

Key responsibilities

Company secretarial & governance compliance

• Deliver company secretarial compliance activities in line with regulatory and legal obligations and internal governance requirements
• Support the company secretaries for a range of Australian entities, including preparation of board and shareholder documentation, maintaining statutory registers and records, and managing lodgements
• Manage processes relating to director appointments, resignations and changes, ensuring timely and accurate execution
• Maintain governance calendars and ensure all routine and recurring compliance activities are completed accurately and on time
• Support, implement and maintain best-practice governance frameworks appropriate to the Steelmaking Coal business

Joint venture management

• Support the administration and governance requirements of Steelmaking Coal joint ventures
• Implement and manage processes to ensure compliance with joint venture obligations
• Act as a key interface with joint venture partners, fielding queries, coordinating responses and ensuring communications are accurate, appropriate and aligned with joint venture agreements
• Organise and coordinate joint venture management committee meetings, including scheduling, preparing meeting packs, circulating papers and distributing minutes and actions
• Maintain a strong working knowledge of joint venture agreement terms and provide assistance to the business in obtaining necessary joint venture approvals