Team Assistant

We are seeking a highly organised and detail‑focused Team Assistant to provide critical support to our corporate office Legal & Sustainability function.  This role reports to the VP Legal & Sustainability and will provide personal assistant support to them along with administrative support across the broader team.

This position is ideal for someone who thrives in a fast‑paced professional environment, enjoys working with detail and is confident managing multiple administrative processes with discretion and accuracy.

Key responsibilities:

• Provide personal assistance to VP Legal & Sustainability including diary management
• Diary management, coordination of team meetings and team logistics, including travel bookings and catering
• Assist with correspondence, letters, document filing and record management
• Support legal matter management in collaboration with external law firms
• Set up and administer new legal matters within the legal tracking system
• Assist with annual purchase orders (POs) for legal services
• Process and upload monthly legal invoices and track legal spend against budgets using spreadsheets
• Assist with antitrust and compliance training administration and audit preparation
• Oversee and administer internal document execution procedure and compliance
• Support internal and external compliance and governance audits
• Assist with coordinating document execution and obtaining required signatures
• Distribute legal review requests from Supply Chain to the appropriate team members and track progress