Contracts Administrator

As our Contract Administrator, your responsibilities will include but not limited to:

• Adhere to all health and safety practices and requirements.
  • Promote good housekeeping to ensure compliance and an environment where team members can deliver their outputs within a controlled risk environment.
• Performance Delivery
• Contract Administration and Documentation
  • Administer and maintain supply chain contracts throughout their lifecycle, from award to expiry.
  • Ensure contracts, amendments, extensions, and supporting documents are accurately captured, filed, and version-controlled.
  • Maintain contract registers and ensure alignment between contracts, purchase orders, and sourcing approvals.
• Systems and Data Management
  • Capture and maintain contract data in approved contract management and ERP systems (e.g. SAP or equivalent).
  • Perform routine data validations to ensure completeness, accuracy, and audit readiness.
  • Support standard reporting on contract status, expiry, compliance, and coverage.
• Governance, Compliance and Risk Support
  • Monitor contract expiry dates, renewals, and variations, and flag risks or deviations to Category Managers.
  • Ensure adherence to supply chain governance, delegation of authority, and document control standards.
  • Support internal and external audits by providing accurate contract records and reports.
• Category and Stakeholder Support
  • Provide administrative support to Category Managers across Directs and Indirects portfolios.
  • Respond to internal stakeholder queries related to contract documentation, status, and compliance.
  • Coordinate with Legal, Finance, and Procurement teams to ensure contract completeness and alignment.
• Process Support and Continuous Improvement
  • Support standardisation of contract administration processes across categories.
  • Identify opportunities to improve data quality, document management, and administrative efficiency.
  • Assist with onboarding and guidance of users on contract systems and basic governance requirements.

This role is in Supply Chain (SC) department on a band A3 level reporting to the Category Manager Directs/Indirects