AR & Billing Coordinator

About you

You are someone who wants to influence your own development. You’re looking for a company where you have the opportunity to pursue your interests and be able to grow professionally.

You bring to Applaudo the following competencies:

• Bachelor’s degree in Accounting, Finance, Economics, Statistics, Engineering, or a related field. (MBA or MS in Finance or Economics is a plus.) 
• Advanced proficiency in English, both written and verbal. 
• Prior experience in billing, invoicing, and accounts receivable within a B2B service-based environment. 
• Experience tracking AR aging and managing payment collection processes. 
• Familiarity with different billing models (e.g., time & materials, fixed fees, deliverables). 
• Understanding of credit evaluation processes is a plus. 
• Strong attention to detail and organizational skills. 
• Excellent follow-up and problem-solving capabilities. 
• Comfortable communicating with internal teams and external clients in a professional manner. 
• Proactive, self-motivated, and able to manage multiple tasks and deadlines effectively. 
• Team player with a strong sense of ownership and accountability. 

You will be accountable for the following responsibilities:

• Validate hours worked, billing rates, and contract terms in collaboration with internal teams before issuing invoices. 
• Prepare and deliver accurate invoices under various billing models (time & materials, fixed fees, deliverables). 
• Ensure 100% of invoices are sent on time and include complete and accurate supporting documentation. 
• Maintain up-to-date and organized billing records, contracts, and supporting files. 
• Track AR aging and prepare regular reports on outstanding balances. 
• Send payment reminders and perform proactive follow-up on overdue accounts. 
• Escalate late payments and unresolved issues when needed to ensure timely resolution. 
• Update customer payment records as conditions evolve. 
• Gather and submit information for customer credit evaluations and approvals. 
• Assist in updating customer credit files and payment conditions. 
• Work closely with the Finance and Operations teams to ensure efficient invoicing and collection processes. 
• Support continuous improvements in billing and AR workflows.