Finance Administrator

As a Finance Administrator, you will be reporting to the Financial Director of Armada Music (who reports to the CFO of Armada Music Group) and working alongside an Accounts Receivable Assistant, an Accounts Payable Assistant, an Accounting & Reporting Specialist and Head of Financial Operations & Control.

As a Finance Administrator, you are seen as a bit of an “all-rounder” in the finance team, so not just dedicated to Accounts Payable or Accounts Receivable, but able to carry out tasks associated with both. Furthermore, in addition to being competent in transactional work (accounts payable, accounts receivable and bank), you are also able to take on some accounting tasks, such as preparing reports, workpapers and balance sheets specifications.

Your responsibilities

• Help to ensure an accurate and timely month end close:

o   Preparing various workpapers, journal entries and a range of balance sheet specifications (including prepayments, accruals, inter-company, fixed assets and various other general ledger accounts).

o   Confidently communicate and coordinate with other departments to obtain transaction information, research reconciling items, and resolve issues.

o   Keeping digital records organized for audits and compliance.

• Help to maintain the General Ledger and ensure accounting policies are followed.

• When necessary, helping to manage the Accounts Payable (AP) mailboxes and timely processing of AP invoices in the accounting system (AccountView).

o   Processing the incoming invoices in an efficient and effective manner.

o   Responding to queries (both internal and external) about invoices and payments.

o   Assigning invoices to the correct authorization routing.

o   Maintaining creditor master data.

• When necessary, helping with weekly payment runs.

o   Ensure timely authorization of invoices and active reminders to colleagues.

o   Creating bank payments in AccountView (Accounting System) and importing into Rabobank.

o   As well as preparing a weekly overview of creditor payments (to be reviewed prior to finalisation of payment). 

• When necessary, helping to manage at Accounts Receivable (AR) Processing:

o   Managing and monitoring various AR mailboxes.

o   Creating sales invoices in the accounting system and sending invoices to debtors.

o   Reconciliation of the revenue in the accounting system and royalty system.

o   Maintaining debtor master data.

o   Processing of withholding tax (WHT) forms.

• Debtor monitoring and reporting:

o   Chasing payments for outstanding invoices.

o   Preparing the monthly AR Aging report.

• Other Accounts Receivable related activities:

o   Assisting in the preparation of monthly revenue reports

o   Processing of withholding tax (WHT) forms

o   Preparing various balance sheet specifications (AR and WHT related)

• Processing bank transactions in AccountView.     

• Processing expense claims and credit card transactions in AccountView.

• Preparation of monthly Accounts Payable and Accounts Receivable reports.

• Confidently communicate and coordinate with other departments to obtain transaction information, research reconciling items, and resolve issues.

• Assist in implementation of new procedures, to enhance the workflow of the Finance department.

• Help to ensure compliance of internal controls.

• Support overall department goals and objectives.

• Continuously drive improvements to optimize processes and support process improvement, including recommendations for training and updates to procedures.