Legal Administrative Assistant / Virtual Executive Assistant
Administrative
Job Overview
About the Role
We are seeking a proactive and detail-oriented Legal Administrative Assistant / Virtual Executive Assistant to support a busy litigation law firm focused on property damage claims against insurance companies. This role is designed for someone highly organized, able to manage multiple deadlines, and confident in taking initiative to ensure that critical legal and administrative tasks are completed on time.
Key Responsibilities
● Calendar & Deadline Management
○ Maintain and update legal calendars with case deadlines, reminders, and court schedules.
○ Ensure critical tasks such as letters of representation and demand letters are prepared and sent on time.
○ Provide proactive reminders and follow-ups to ensure deadlines are never missed.
● Administrative Support
○ Manage inbox and organize incoming communications.
○ Draft and format standard letters, forms, and case-related documents (templates provided).
○ Organize case files and ensure documentation is complete and up to date.
● Document Preparation (Basic Paralegal Support)
○ Create first-draft documents by populating templates with case-specific information.
○ Insert and update photos, reports, or exhibits into documents as directed.
○ Assist in preparing case reports and other pre-litigation documentation.
● Proactive Support
○ Take initiative in flagging urgent items, preparing ahead for meetings or depositions, and helping the attorney stay organized.
○ Act as a reliable point of support, “screaming” reminders when needed to ensure deadlines are met.
About the Role
We are seeking a proactive and detail-oriented Legal Administrative Assistant / Virtual Executive Assistant to support a busy litigation law firm focused on property damage claims against insurance companies. This role is designed for someone highly organized, able to manage multiple deadlines, and confident in taking initiative to ensure that critical legal and administrative tasks are completed on time.
Key Responsibilities
● Calendar & Deadline Management
○ Maintain and update legal calendars with case deadlines, reminders, and court schedules.
○ Ensure critical tasks such as letters of representation and demand letters are prepared and sent on time.
○ Provide proactive reminders and follow-ups to ensure deadlines are never missed.
● Administrative Support
○ Manage inbox and organize incoming communications.
○ Draft and format standard letters, forms, and case-related documents (templates provided).
○ Organize case files and ensure documentation is complete and up to date.
● Document Preparation (Basic Paralegal Support)
○ Create first-draft documents by populating templates with case-specific information.
○ Insert and update photos, reports, or exhibits into documents as directed.
○ Assist in preparing case reports and other pre-litigation documentation.
● Proactive Support
○ Take initiative in flagging urgent items, preparing ahead for meetings or depositions, and helping the attorney stay organized.
○ Act as a reliable point of support, “screaming” reminders when needed to ensure deadlines are met.
Qualifications
- Proven experience as a Legal Assistant, Executive Assistant, or Administrative VA (law firm or legal setting preferred).
- Strong organizational and time-management skills with the ability to handle multiple priorities.
- Excellent written and verbal communication skills (professional English required; Spanish language skills a bonus but not required).
- High attention to detail with the ability to follow structured processes and deadlines.
- Proactive problem-solver who can anticipate needs and take initiative.
Preferred Skills
- Familiarity with legal processes, case timelines, or litigation support.
- Experience drafting and formatting letters, pleadings, or case documents.
- Prior law firm, paralegal, or insurance-related experience is an advantage.
- Comfortable with technology, email systems, and calendar tools.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM