Business Support Assistant

Assystem is looking for an enthusiastic an experienced Business Support Assistant to join our Bolton office. as part of the Business Services team. This is a varied and rewarding role providing a administrative support.

We are seeking a professional, well-presented individual with strong communication skills and excellent attention to detail. The successful candidate will have a flexible, positive attitude, be willing to “pitch in” where needed, and thrive in a busy office environment.

If you are organised, proactive and enjoy supporting teams to succeed, we would love to hear from you.

🔑 Key Responsibilities

🛎 Reception & Front of House

• Receptionist duties including welcoming guests, staff visitors and contractors

• Ensuring the Assystem visitor protocol is followed including checking ID and signing in guests

• Security Officer duties (Responsible Security Officer)

👥 Onboarding & Offboarding

• New starter onboarding, assisting with the issuing of passes etc

  • Performing office inductions

  • Issuing car parking permits

• Assisting with the leavers process, return of passes and IT

🦺 Health, Safety & Compliance

• Acting as Responsible Health and Safety Officer (RHSO)

  • Representing the Bolton office at Health and Safety meetings

  • First Aider (training will be provided)

  • Fire Marshal (training will be provided)

📦 Office & Facilities Management

• Responsible for post and parcel collection and deliveries to and from Building Reception; opening post, date stamping and distributing to colleagues on a timely basis

• Maintaining office systems, including data management and filing

• Manage office supplies including stationery and consumables; maintain coffee machine

• Supporting the UK central Business Services team with office maintenance and repairs including hosting contractors

• Organise catering for corporate events or meetings as required

• Creation and maintenance of key holder rota and ensure it is adhered to

• Build and maintain excellent relationships with the onsite building management team

• Responding to Facilities tickets in a timely manner

💼 General Business Support

• Raising Purchase Requests/Orders to suppliers using ERP system

• Supporting travel bookings

• Other reasonable business support tasks as requested by the Business Unit