Recruiting Coordinator

Our success depends on hiring exceptional talent at every level; from skilled technicians on the production floor to highly specialized engineers. The Recruiting Coordinator plays a critical role in making that happen.

This position serves as the operational engine of the Talent Acquisition team, supporting talent acquisition (salaried engineering roles) and technician recruiters (high-volume hourly technician roles). You will ensure our hiring processes run smoothly, efficiently, and professionally, creating an outstanding candidate experience while keeping our internal stakeholders aligned and on schedule.

This role is ideal for someone who thrives in a fast-paced, mission-driven aerospace manufacturing environment and takes pride in bringing structure, clarity, and organization to complex workflows.

Key Responsibilities

Recruiting Operations & Scheduling

• Coordinate high-volume interview scheduling for technicians and engineers across multiple departments.
• Manage onsite interview logistics, including visitor coordination, room scheduling, interview materials, and access requirements.
• Track interview feedback and gently drive timely responses from hiring teams.
• Support hiring events, career fairs, and onsite recruiting initiatives as needed.

Requisition & Approval Management

• Initiate and track requisition approvals to ensure alignment with workforce planning and budget.
• Maintain visibility into open headcount, requisition aging, and hiring progress.
• Coordinate offer approval workflows to ensure all internal stakeholders are aligned before extension.
• Partner with HR and Finance as needed to support compensation and hiring documentation processes.

ATS Administration & Compliance

• Maintain accurate candidate records within the Applicant Tracking System (ATS), Greenhouse experience preferred.
• Ensure consistent dispositioning and compliance with hiring regulations and reporting requirements.
• Generate recruiting metrics and pipeline reports to support decision-making.
• Help ensure technician hiring processes align with company safety and compliance standards.

Candidate Experience

• Serve as a point of contact for candidates throughout the interview process.
• Provide clear, timely communication regarding interview details, next steps, and status updates.
• Represent AST with professionalism, responsiveness, and warmth at every touchpoint.

Process Improvement & Team Support

• Identify opportunities to streamline scheduling, approvals, and workflow management.
• Help document and standardize recruiting SOPs to support continued growth.
• Partner closely with contract recruiters to maintain hiring momentum aligned with production ramp timelines.
• Act as a collaborative team member who anticipates needs and proactively supports both technician and engineering hiring efforts.

Human Resources Administrative Duties

• Coordinate and schedule new hire orientation sessions in partnership with hiring managers and department leadership.
• Coordinate system access; badge distribution and parking passes
• Serve as the primary HR contact for new hires during the onboarding process.
• Track orientation attendance
• Additional administrative tasks

Qualifications

Education

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred; equivalent experience considered.

Experience

• 2–5 years of experience in recruiting coordination, talent acquisition operations, or HR operations.
• Experience supporting high-volume hiring environments (manufacturing, aerospace, defense, or similar industries preferred).
• Demonstrated success managing complex scheduling across multiple stakeholders.

 Preferred Qualifications

• Experience supporting both hourly technician and salaried engineering recruiting.
• Experience with Greenhouse
• Exposure to aerospace or advanced manufacturing environments.
• Familiarity with structured approval workflows and headcount tracking.
• Experience supporting rapid workforce growth initiatives.

Soft Skills

• Exceptionally organized with strong attention to detail.
• Calm and adaptable in a fast-paced, production-driven environment.
• Strong communicator who builds trust with candidates and hiring managers.
• Proactive, solutions-oriented mindset.
• High level of discretion and professionalism.

Technology Stack

• Applicant Tracking Systems (ATS).
• Microsoft Office Suite (Excel, Outlook, Teams).
• Calendar management tools.

Physical Requirements

• Ability to work onsite at AST’s Midland facilities.
• Occasional walking between buildings for interview coordination.
• Ability to sit for extended periods while performing computer-based tasks.
• Occasional lifting of recruiting materials (up to 25 lbs) for hiring events.

This job description may not be inclusive to the duties and responsibilities listed. Additional tasks may be assigned to the employee from time to time or the scope of the job may change as needed by business demands.