Executive Assistant

Core Responsibilities

• Calendar & Schedule Management: Strategically manage a complex, fast-moving calendar. Coordinate internal and external meetings across multiple time zones, ensuring Executives are prepared with necessary briefings and materials.
• Communication & Liaison: Act as the primary point of contact for the Executives. Manage emails, screen phone calls, and interface with stakeholders, board members, and clients with the highest level of professionalism.
• Travel & Logistics: Arrange detailed domestic and international travel itineraries, including flights, accommodations, ground transportation, visas and local meeting logistics.
• Project Coordination: Track key deliverables and deadlines. Assist in preparing presentations, reports, and spreadsheets for high-level meetings.
• Administrative Oversight: Process expense reports, manage sensitive documentation, and maintain organized filing systems.
• Event Planning: Coordinate executive-level retreats, board meetings, onsite meetings, events, employee activities and team-building events.
• Oversee Daily Office Operations: Ensure a productive, organized, and welcoming work environment. Maintain kitchen, common areas, and overall office organization standards.
• Cross-Functional Support: Including onboarding and offboarding processes, and support projects across HR, Finance, and Operations functions.

Skills & Qualifications

Personal Attributes

• The "Anticipator": You think three steps ahead and have a "Plan B" (and C) ready to go.
• Grace Under Pressure: You remain calm and collected during high-stakes situations or tight deadlines while coordinating multiple events and internal and external relationships.
• Meticulous Attention to Detail: You catch the typos and scheduling conflicts that others miss.
• Emotional Intelligence: You can read any room and navigate diverse personalities with ease.

Why Join Us?

• Impact: You aren't just an assistant; you are a strategic partner helping drive the company's mission forward.
• Benefits: We pay the full medical, dental, and vision premiums for employee only and 95% for dependent family members. Our 401k plan includes matching contributions at 100% on first 3% of contribution + 50% on the next 2%. We also provide onsite lunches, and additional optional benefit programs such as Health Savings Account, Flex Spending Accounts, and Commuter benefit match.