General Administrator

General Administration:

• Purchase and supply of consumables and office supplies in the office

• Travel arrangement for staff business-related trips both domestic and international (flights, hotels, visas)

• Manage office operations including vendor liaison, internal guest reception and maintenance, corporate vehicles requests

• Raising procurement (PR, PO, GR), invoices and expenses request with ERP system

• Coordinate with external agencies and responsible for supplier creation & follow-up

• Support office-related administration including handling incoming and outcoming mails and documents

• Office premises access control and access card maintenance (security, inventory, issuance, etc.)

• Conference room coordination

• Prepare and distribute monthly and ad-hoc reports

• Assist with ad-hoc duties within the general affairs domain including overall office and building maintenance

Employee Engagement:

• Coordinate employee engagement events (e.g. year-end party, workshops, meetings, team-buildings, etc.)

• Administer employee welfare programs such as group insurance, medical check-ups, family events, transportation card, weekly healthy breakfast etc.

• Assist to improve internal employee branding & related materials order

• Complete all other tasks that are deemed appropriate for the role and assigned by line manager & within HR and Operations Department

Others:

• To assist in administrative tasks as assigned by management

• Coordinate with external IT team to set up IT materials (company mobile phones, iPad, laptops)

• Supporting management of user accounts and the access (IT & Security)

The above is subject to change based on candidate profile and performance from time to time as deemed necessary by the Management.