Office Management Coordinator

We are seeking a highly organized and efficient Office Manager to join our team in Tirana, Albania. As the backbone of our office operations, you will play a crucial role in ensuring smooth day-to-day functioning while supporting our staff and managing various administrative tasks.

• Serve as the first point of contact for visitors and team members, providing a welcoming and professional atmosphere
• Manage office supplies, equipment, and vendor relationships to maintain a well-stocked and functional workspace
• Coordinate travel arrangements for staff, ensuring all logistics are handled efficiently
• Oversee incoming and outgoing mail, managing correspondence and document filing systems
• Collaborate with various departments to organize meetings, events, and team-building activities
• Maintain office calendars and schedules, coordinating appointments and room bookings
• Assist with basic accounting tasks, including processing invoices and managing petty cash
• Implement and maintain office policies and procedures to enhance productivity and organization
• Coordinate with external service providers, such as cleaning and maintenance crews
• Support HR functions by assisting with onboarding processes and maintaining employee records
• Proactively identify areas for improvement in office operations and suggest innovative solutions