Administrative Assistant

About The Role

The Administrative Assistant provides high-level administrative support to ensure efficient day-to-day office operations to the Managing Director. This role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant serves as a key point of contact for internal staff, members/clients, and external partners. 

What You'll Do

Executive Support 

· Manage complex calendars, scheduling, and daily priorities for senior leadership 

· Coordinate internal and external meetings, including preparation of agendas and materials 

· Draft, edit, and format correspondence, reports, and presentations 

· Screen and prioritize communications, inquiries, and requests 

· Track action items, deadlines, and follow-ups on behalf of leadership 

· Arrange travel, itineraries, and logistics as needed 

Communication & Liaison 

· Serve as a primary point of contact between leadership, staff, members/clients, and external partners 

· Maintain professionalism and confidentiality in all interactions 

· Assist with internal communications and leadership messaging 

Operational & Administrative Coordination 

· Maintain organized filing systems, records, and documentation 

· Assist with invoice processing, expense reporting, and administrative tracking 

· Support cross-departmental initiatives and special projects 

Event & Meeting Support 

· Coordinate logistics for meetings, events, and leadership functions 

· Assist with hospitality and member/client-facing activities as needed 

Qualifications

· 2+ years of administrative experience supporting executives or senior leadership 

· Exceptional organizational, time management, and multitasking abilities 

· Strong written and verbal communication skills 

· High level of discretion, professionalism, and sound judgment 

· Proficiency in Microsoft Office Suite and scheduling platforms 

· Ability to work independently and anticipate needs in a dynamic environment