Office Coordinator

Location: Liverpool
Department: People/HR
Contract Terms: Full time, Permanent

Role Description

Are you looking for a fresh challenge and new responsibilities, working with a great team who value ideas, initiative, and progress? Due to an internal move, we’re looking for an organised, proactive Office Coordinator to join our Liverpool office (of around 100 people). You’ll be working closely with the Liverpool and London teams, and the London office manager. The role is based in Liverpool, with at least four days a week in the office and occasional trips to London.

This is a great opportunity for someone who enjoys keeping things running smoothly and likes being at the centre of a busy, collaborative office. You will play a key role supporting day-to-day office life, not just in the Liverpool office, but across the Publishing division. You will be helping with all things office-related, from team engagement, to facilities, supplies, travel coordination, building access, supplier management and everything in between. The role will be part of the People/HR team, but you will have a lot of autonomy, and the chance to make a real difference to how the office feels.

What you’ll be doing: 

• Acting as the ‘go to person’ for the Liverpool office, handling ad-hoc tasks, queries, requests and general business needs 

• Making sure the office is well stocked, well organised and ready for the team each day

• Being a first point of contact for external queries

• Managing external suppliers regarding the office 

• Organising routine and emergency maintenance work 

• Maintaining and organising Health & Safety measures within the workplace 

• Regular checks of office equipment and supplies and placing of any office related orders 

• Managing access control to the business liaising with building management as necessary

• Supporting IT equipment needs and helping to troubleshoot with the central IT team

• Welcoming external guests and helping with preparation for meetings (supplies and technicalities) 

• Organising travel and transfers for employees 

• Agenda management of meetings as and when required 

• Supporting organising internal and external events 

• Organising onboarding for new employees, working with managers on the schedule and linking with the central team to ensure equipment is ready  

• Maintaining internal employee information including around the office and on our online portal, including writing and distributing the company monthly newsletter

•  Working with the central team for global compliance reporting 

• Contributing to making Sentric a great place to work, including engagement and CSR initiatives  

• Aligning initiatives with our London office where possible, to ensure a consistent experience for employees across both locations