[MS/EVM-SWC] Assistant/Admin Intern

Support Associates within Department

• Prepare for new joiners (PC arrangement, create User ID, phone, taxi card, welcoming new staff…);
• Prepare for resignation associates-do exit check list;
• Support in welcoming guest, invitation letters, supporting accommodation, visa and travel, gift;
• Manage Department Employee List (Internal, external, intern) and Department Organizational chart;
• Support Department Head in organizing Department Events like Department meeting, Group Meeting, Workshops, department outing, Year End party…;
• Coordinate with other departments (HR, CTG, GS, CI…) to complete assignments;
• Support associates in travel arrangement;
• Support in expense claim form, recording and prepare monthly reporting, newsletter, year book/year end video;
• Manage department budget and purchasing;
• Manage and distribute department asset (PCs, mouse, key board, RAM, monitor), prepare monthly asset report;
• Purchasing office supplies as per regulation;
• Get Department Head’s approval for expense claim form, work on, TPS or other related paper work;
• Support in interview process;
• Manage email distribution List and Department folder right granting;
• Support in receiving/sending courier;
• Taxi management;
• Support associates in daily arising topics.

Assist to Department Head

• Manage Department Head calendar and meeting schedule;
• Handle travel arrangement (TPS, transportation, visa, flight ticket, accommodation, and advance - reimburse, work permit, resident card…);
• Manage DH’s personal information;
• Other tasks assigned by Department Head and Group Manager.