Personal Assistant - Angola

Robert Bosch Limitada is looking to hire a Personal Assistant who will support the managing directors with diary management and departmental administrative duties, which include but are not limited to: 

Calendar Management:

• Manage Managing Director’s calendar and set-up meetings.
• Daily managing the calendar, schedule appointment, allocate and distribute time based on priorities.
• Manage information inflow in a timely and accurate manner.
• Group coordinating conferences/workshops/functions/meetings as required

Office Administration:

• Act as a point of contact among leadership team, associates, clients, and other external customers.
• Act as an office manager by keeping up with office supply inventory.
• Ad-hoc secretarial duties for the department such as expense claims, ordering/purchasing of office consumables, filing, etc.
• Prepare and deploy general communications to all targeted audience.
• Preparation and distribution of agendas, minutes of meetings, presentations, etc.
• Providing secretarial and administrative support to the Regional Head.

Travel Management:

• Full understanding of the local travel policy and the application thereof.
• Make travel and accommodation arrangements.
• Coordinate travel, quotations, bookings, itineraries, and reconciliations for Local and Overseas trips in a timely manner.
• Coordinate travel agenda alignment with various stakeholders.

All other ad-hoc tasks requested daily.