HR Officer

Make your mark as HR Officer at Boskalis! The HR Officer provides support to the Managers and employees of Boskalis in providing an effective and efficient HR service to Boskalis Westminster and its subsidiary groups.

Main Tasks:

      Visa and Immigration

• Act as one of the main points of contact for all visa-related inquiries, offering guidance and support to employees and managers.
• Administer the visa application process for new hires and current employees, ensuring timely submissions and thorough follow-up.
• Liaise with external immigration consultants and legal advisors.
• Provide guidance to the crewing and project teams on visa processes, ensuring compliance with regulations and timely submission of applications.
• Update ‘live’ visa spreadsheet ensuring all data is accurate and up to date.
• Collect, collate and prepare visa application supporting documentation.
• Update internal HR systems and folders and maintain accurate records of visas and immigration statuses.

Training

• Manage the Boskalis Academy, and act as first point of contact for employee enquiries and Learning and Development administration.
• Keep up to date with group driven training activities and initiatives, organise training sessions and arrange development courses, as necessary.
• Notify managers of mandatory training requirements for their teams and ensure timely completion.
• Coordinate SHEQ designated training activities aligned with operational needs, ensuring compliance with regulatory or industry training requirements, e.g. health & safety, legal compliance.
• Review and monitor training participation and completion rates.
• Maintain training records and trackers and keep up-to-date records of employee training histories.
• Source and liaise with external training providers as necessary, ensuring continuous learning and professional accreditations can be achieved.

HR Generalist Duties

• Provide general HR support and advice to managers and employees.
• Provide guidance and support on all employee relations issues across the business, including policies and procedures, compliance, and employment law, and advise managers and staff on their interpretation and application.
• Support the recruitment process. Screen candidate CVs, progress or reject applications as appropriate, and contribute to recruitment initiatives.
• Assist with HR inductions, ensuring all relevant documentation is logged and maintained.
• Conduct one-month catch-ups with new employees, maintaining accurate records of discussions and outcomes.
• Coordinate probationary period reviews by sending timely communications to managers and issuing relevant letters to employees.
• Manage casework including disciplinary, grievance and other statutory processes.
• Log employee absences, flagging any unsatisfactory records based on established triggers. Advise the Line Manager accordingly.
• Support payroll activities by working with the HR Advisor to meet monthly payroll deadlines.
• Initiate and manage Occupational Health referral process and direct managers in facilitating workplace recommendations and support employees by providing appropriate return-to-work plans.
• Generate reports for the HR Manager on a quarterly basis or as needed.
• Work closely with the HR Advisor and HR Assistant to ensure tasks are completed efficiently and on time.
• Undertake additional tasks as assigned by the HR Manager.

Required Knowledge & Experience:

• Two years HR Officer experience is essential.
• Understanding of UK employment legislation.
• Advanced level with the use of Microsoft Word/Excel (Workday / payroll would also be advantageous)
• Highly developed communication skills
• Professional and discreet manner
• Able to run reports from data provided.
• The desire for a career within the HR profession
• CIPD Level 5 qualification
• Experience of working in a fast paced HR Department
• Willingness to travel if appropriate to other sites to expand on knowledge.
• Team player.