Office Operations Coordinator

Boston Engineering is seeking an experienced Office Operations Cooridinator  to oversee day-to-day administrative operations and provide high-level executive support. This role requires a proactive, organized individual who thrives in a fast-paced environment and can work independently with minimal supervision. The ideal candidate will demonstrate professionalism, discretion, flexibility, and resourcefulness while interacting with all levels of staff.

Front Office Operations

• Manage office and kitchen supply inventory and ordering
• Serve as the primary contact with building management and external vendors
• Plan and coordinate internal company events
• Welcome visitors and prepare meeting spaces
• Coordinate catering for breakfast/lunch meetings, including setup and cleanup
• Handle incoming/outgoing mail and shipping logistics
• Arrange travel accommodations as needed
• Provide administrative support for cross-departmental initiatives

Accounts Payable & Receivable

• Enter and manage accounts payable and receivable transactions
• Investigate and resolve vendor or customer billing issues
• Process employee expense reports
• Perform collections outreach as needed
• Enter and maintain purchase orders

Human Resources Support

• Maintain employee training and compliance records
• Assist in managing and updating employee personnel files
• Assist with new employee onboarding