Office Administrator – Categorie Protette (L. 68/99)

Job Title: Office Administrator – Categorie Protette (L. 68/99) 
Location: Parma, Italy 
Contract: Fixed-Term 6 months / Part-time (25–30 hours/week) Monday-Friday

About the Role 

We are seeking a highly organized and proactive Office Administrator to support the smooth and efficient operation of our Parma office. In this role, you will handle a wide range of administrative and clerical tasks, assist various departments, and serve as the first point of contact for visitors and internal teams. Your role will be essential in maintaining a productive and positive workplace environment.

Key Responsibilities 
Office & Administration

• Oversee daily office operations, including utilities, cleaning, maintenance, and shared spaces.
• Manage correspondence (emails, calls, mail, parcels) and maintain office records.
• Coordinate meeting room bookings, calendars, and office-related events.
• Maintenance of ISO certifications.

Employee & Visitor Support

• Assist with onboarding: prepare workstations, explain office procedures, support equipment shipments.
• Act as main point of contact for staff and external vendors (cleaning, catering, maintenance).
• Support travel and lodging arrangements for visiting colleagues.

Financial & Procurement Support

• Process office-related invoices and collate and process monthly employee expenses.
• Monitor office budget and costs for events and operations.
• Order supplies/equipment and track inventory.

Facilities & Safety

• Coordinate repairs and preventive maintenance.
• Support Health & Safety compliance, maintain emergency plans, organize drills, and manage safety equipment.
• Oversee office access (keys, badges) and desk/space allocation.
• Ensure proper use of meeting rooms, hot desks, and office systems (printers, comms tools).

Events

• Plan and manage logistics for conferences, office gatherings, meetings, and internal social events.
  
  

Requirements & Qualifications 

• Enrolment in the “Categorie Protette” (L.68/99) list is mandatory. 
• Proven experience in an administrative or office support role 
• Good knowledge of English (spoken and written) is required. 
• Excellent organizational, multitasking, and communication skills. 
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). 
• Strong problem-solving skills and attention to detail. 
• Ability to work independently and within a team. 
• Diploma or bachelor’s degree in Business Administration or a related field is preferred. 

Our Values

• We work together
• We believe in people
• We won’t accept the ‘way it has always been done’
• We listen to learn
• We’re trying to do the right thing

Equal Employment Opportunity Statement

Individuals seeking employment at Camlin are considered without regards to race, colour, religion, national origin, age, sex, marital states, ancestry, physical or mental disability, gender identity or sexual orientation.