Senior Administration & Workplace Specialist

Our Administration team is looking for a Senior Administration & Workplace Specialist who’s ready to take ownership of how our offices function and feel.
We manage our Warsaw HQ and coworking spaces in Kraków and Wrocław. Our goal? To create an office environment that supports focus, comfort, and collaboration—while also making everyday things just work smoothly. From coffee machines and canteens to office design and renovation projects, we’re here to make sure everyone has what they need to do their best work.
Love the idea of blending practical logistics with creative workspace design? You might be exactly who we’re looking for.

Daily responsibilities:

• Coordinate office services (cleaning, coffee, water, technical support), including sourcing suppliers, negotiating contracts, and overseeing delivery.
• Manage renovation projects and space planning – working with architects and recommending tailored office solutions.
• Handle procurement for supplies and furniture – from initial research to price negotiation and delivery.
• Liaise with internal teams to understand workspace needs and ensure a high-quality experience.
• Oversee canteen operations – from contracts to service improvements.
• Process invoices and track business expenses.
• Administer work phones, numbers, roaming, and devices in collaboration with the network provider.
• Manage our internal ticketing system – assign tasks and follow up on delivery.
• Supervise operations in Kraków and Wrocław working areas – including vendor management and space usability.