Office Manager

Key Responsibilities:

Operations and Compliance 

• Provide support for communications with CFJ's Board of Directors, including drafting correspondence, tracking resolutions, preparing minutes, presentations, and other Board-related materials, and scheduling Board meetings.
• Manage charitable solicitation filings with CFJ management team, outside counsel, including tracking requirements and filing reports with UK agencies and other jurisdictions as needed.
• Assist with day-to-day compliance with UK and international laws and regulations in collaboration with Co – CEO Operations.
• Support with GDPR and data privacy compliance, including working with counsel on drafting and reviewing policies.
• Support with the drafting of agreements, NDAs, and other standardized partnership agreements under supervision of the Co-CEO Operations.
• Identify opportunities for process improvements in the organisation’s operations.
• Any other tasks or project assigned by the Executive Leadership Team (ELT).

Administrative

• Coordinate, schedule, attend, and participate in internal team meetings; record notes, track action items, and schedule follow-ups.
• Provide scheduling and administrative support for the ELT including travel itineraries, calls, expense reimbursement, and confidential correspondence.
• Engage with external HR partners to support recruitment, onboarding, compliance, and staff welfare in the UK and staff working remotely.
• Work with external financial and accounting services to support management of payroll, expense reimbursements, vendor invoices, and ensure compliance with UK financial regulations.
• Manage general inboxes and external inquiries for CFJ, escalating issues to the Co-CEO, Operations as appropriate.

Required Skills & Experience

• Bachelor’s degree or equivalent
• Familiarity with UK law and nonprofit legal requirements
• Experience liaising with external HR, financial, and accounting services
• Fluency in English and outstanding written and oral communication skills
• Strong organizational and project management skills and ability to manage multiple priorities
• Interest in NGOs, human rights, legal or advocacy work
• Strong interpersonal skills and ability to build relationships across cultures
• Entrepreneurial mindset and problem‑solving ability
• Passion for CFJ’s mission and willingness to contribute across the board as part of a small team.
• Experience managing relationships with external vendors and partners
• Familiarity with technology and data management systems

Preferred Qualifications / Experience

• Fluency in a language other than English
•   Experience as a paralegal/legal assistant in a law firm, NGO, or corporate setting
• Knowledge or prior exposure to NGOs, human rights, or advocacy work
• Exposure to human rights or legal advocacy work

Salary and Benefits

The salary for this role will start in the range of £70,000 GBP annually dependent on experience.

CFJ provides a laptop to employees, reimbursement for eligible office supply expenses, reimbursement of eligible phone and internet expenses, and an annual professional development budget.

CFJ also offers generous employer contributions to health and dental insurance coverage and an annual Paid Time Off policy that includes 25 vacation days, 4 personal days, and statutory holidays.

CFJ is committed to diversity in its workforce and is an equal opportunity employer. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. We do not discriminate on the basis of race, religious beliefs, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability.