Procurement Administrator

The range for this role is $59,500 - $81,000

Actual base pay will be determined based on a successful candidate's work location, skills/abilities, experience, and education.

Interested applicants must be willing and able to work onsite 4 days per week in our Melbourne, FL office. 

The Mission

At Christian Care Ministry we believe that Christians can, and should, share in one another’s burdens. Through the use of Medi-Share®, a healthcare sharing ministry for Christians, we cultivate that belief. To that end, our Mission Statement is as follows: Connecting people to a Christ-centered community wellness experience based on faith, prayer, and personal responsibility.

The Team

Everyone at Christian Care Ministry is in agreement with our Statement of Faith, which outlines our core beliefs. Although we aren’t perfect people, we are serving our perfect God and our Members to the best of our ability.

The Job

One of Christian Care Ministry's core values is to excel through stewardship. The Procurement Administrator is a key contributor to the practice of this value. This position involves making the best use of ministry funds when it comes to operational purchasing. 

The Procurement Administrator participates in managing Christian Care Ministry’s purchasing program to include a full range of procurement activities and functions. This role establishes and maintains professional relationships with suppliers and consultants to source, bid, negotiate, select, and approve purchases. The Procurement Administrator interacts with suppliers, internal customers and the Legal Department to ensure supplier quality, historical continuity, reduced risk, and the best possible service for the Ministry. This position also entails resolving discrepancies between purchase orders and invoices and/or problems involving delivery dates, delays, damages, shorts, incorrect merchandise, incomplete orders & non-deliveries.

Essential Job Duties & Responsibilities

• Interface with suppliers for quotes and negotiations
• Perform due diligence and risk assessments of every purchase
• Prepare and review purchase orders (including those paid via Ministry credit cards) and agreements through the appropriate approval and authorization processes and systems
• Manage, plan, and oversee purchasing initiatives 
• Negotiate with suppliers on the status of purchase orders, pricing, payment terms, expedite, defer or cancel orders when necessary 
• Maintain procurement records such as agreements and any associated supporting documentation 
• Support the Procurement Manager in the continual training of internal customers on the various processes and the importance of them
• Ensure the confidentiality and security of all contract and purchasing files 
• Input all changes into the purchasing system, including supplier information, purchase orders, and other applicable system updates 
• Contribute to the exercise and expression of the Ministry’s Christian beliefs
• All other duties as assigned

Essential Skills & Abilities

• Possesses a knowledge of the purchasing function
• Ability to manage an entire order, from requisition approval, to PO creation to the payment process, including order receiving, as appropriate, as well as reconciling credit card purchases
• Proven ability for continuous improvement/value-add and a strong advocate for best processes
• Strong interpersonal skills; Able to forge internal customer and external supplier relationships
• General knowledge of contracting procedures and language and price/cost analysis
• General knowledge of contract administration principles, policies, regulations, and procedures to administer basic contracts
• Strong analytical skills – ability to diagnose complex problems and issues with data not easily understood
• Strong computer skills, including Excel, Word, PowerPoint as well as systems such as NetSuite and DocuSign
• Planning and Organizing – ability to work effectively without supervision – self-starter
• Data Collection & Analysis – provide effective and efficient collection and distribution of data without the need for supervision

Core Competencies/Demonstrable Behaviors

• Member First – exhibits full commitment to serving members and/or clients by prioritizing their needs first in alignment with our program’s purpose.  This commitment is demonstrated through understanding of the program(s), provided through quality and timely service while exercising empathy in every interaction.  Every CCM employee shares responsibility to steward resources faithfully, removing barriers to understanding, and creating accessible, connected, and Christ-centered experiences.
• Humble – demonstrates Christ-Centered humility by honoring others, accepting feedback, and prioritizing collective success over individual recognition
• Hungry – exhibits initiative, perseverance, and commitment to serving God through excellence.  Demonstrates passion for personal and organizational growth while diligently advancing the mission of Christian Care Ministry
• Smart – shows relational and emotional intelligence, communicates effectively, collaborates harmoniously, and reads social cues with grace and discernment
• Manages ambiguity—operating effectively, even when things are not certain or the way forward is not clear.
• Optimizes work processes—knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. 

Education and/or Experience

• Five or more years of prior experience in procurement-related or similar field required
• Bachelor’s degree in Business or other related field preferred

Supervisory Responsibilities

• This job has no supervisory responsibilities

Incentives & Benefits

We work hard to serve our Medi-Share Members, but know we can only do that if we invest in our employees professionally, financially, physically, socially, and spiritually. We purposefully invest in our employees so that our employees can invest in others.

For full-time employees working 30 hours or more, some of our benefits include, but are not limited to:

•    100% paid Medical for employees/99% for family
•    Generous employer Health Savings Account (HSA) contributions
•    Employer-paid Life Insurance (3x salary) and Long-term Disability Insurance
•    6 weeks of paid parental leave (for both mom and dad)
•    Dental - two plans to choose from
•    Vision
•    Short-term Disability
•    Accident, Critical Illness, Hospital Indemnity
•    401(k) – up to 4% match on ROTH or Traditional contributions
•    Generous paid-time off and 11 paid holidays
•    Wellness plan including Financial, Occupational, Mental/Spiritual, and Physical health incentives up to $50/mo 
•    Employee Assistance Program including no cost, in-person mental health visits and employee discounts
•    Monetary Anniversary Awards Program
•    Monetary Birthday Awards

Minimum Age Requirement: Due to the nature of the responsibilities associated with this position—including independent decision-making, access to confidential information, and potential exposure to regulated environments—candidates must be at least 18 years of age at the time of hire. This requirement is in accordance with applicable federal and state labor laws and is intended to ensure compliance with workplace safety and legal standards.