Operations Coordinator

Job Summary: The Operations Coordinator plays a critical role in supporting daily manufacturing operations through documentation control, operational coordination, reporting support, and cross-functional communication. This position helps maintain operational organization, production accuracy, and accountability across departments while supporting the fast-paced needs of a food manufacturing environment. The ideal candidate is highly organized, detail-oriented, adaptable, and capable of managing multiple priorities while maintaining professionalism and accuracy in a dynamic operational setting.

Key Responsibilities and Skills:

·         Support daily manufacturing operations through effective communication and operational organization.

·         Serve as a communication bridge between production, quality control, inventory control, and operations leadership.

·         Assist in maintaining smooth operational workflow through proactive coordination and follow-through.

·         Adapt quickly to changing production priorities and operational needs.

·         Maintain accurate and organized production and operational records.

·         Review operational paperwork for completeness and accuracy prior to processing.

·         Follow up respectfully on missing or incomplete documentation.

·         Escalate unresolved documentation or compliance concerns to Operations Manager as needed.

·         Ensure operational records are maintained in accordance with company standards and procedures.

·         Assist with supporting QA and operational compliance documentation.

·         Assist with KPI tracking and operational reporting.

·         Maintain and update operational spreadsheets and reporting tools.

·         Support data accuracy and reporting consistency across departments.

·         Help identify discrepancies or missing information within operational records.

·         Utilize ERP system to maintain accurate operational information and records.

·         Maintain organized electronic and physical documentation systems

·         Utilize Microsoft Suite, task management programs and related systems to support operational coordination

Education and/or Work Experience Requirements:

·         Minimum 2 years of experience in operations support, manufacturing administration, production coordination, or related administrative roles, preferably within a manufacturing or food production environment.

·         Experience working with ERP systems or operational software platforms

·         Experience supporting KPI reporting or operational metrics

·         Proficient in Microsoft Office, including intermediate to advanced Excel skills

·         Strong organizational skills and high attention to detail

·         Ability to manage multiple priorities in a fast-paced manufacturing environment

·         Strong written and verbal communication skills

·         Ability to work independently while also collaborating effectively within a team environment

·         Professional problem-solving and escalation awareness

·         Bilingual English/Spanish preferred

Physical Requirements and Working Conditions:

·         Work is primarily performed in an office environment located within an active manufacturing facility.

·         Ability to sit for extended periods while working at a desk and computer.

·         Frequent use of a computer, keyboard, mouse, telephone, and other standard office equipment.

·         Ability to read information from computer screens, reports, forms, and other business documents.

·         Frequent verbal communication with employees, visitors, vendors, and other stakeholders in person and by phone.

·         Ability to stand and walk for short periods during the workday.

·         Occasional lifting, carrying, pushing, or pulling of office materials and supplies weighing up to 30 pounds.

·         Occasional exposure to a manufacturing environment, including varying temperatures, machinery noise, dust, odors, and food production activities.

·         Ability to perform the essential functions of the position with or without reasonable accommodation.

Other Duties:

·         Follow food safety and quality protocols.  

·         Follow GMPs (Good Manufacturing Practices), housekeeping and safe work practices.  

·         Other duties as assigned.  

Benefits:

Circle U Foods offers a benefits package that includes:  

·         Company paid employee-only health (HMO), dental, vision, and life insurance. A PPO health plan is offered with a cost share.   

·         Voluntary insurance plans for short-term disability coverage, Accident, Hospital and Critical Illness.  

·         Additional voluntary life insurance policy available  

·         Accrued Paid Time Off: 0-5 years, 2 weeks; 5-10 years, 3 weeks; 10+ years 4 weeks

Equal Opportunity Employer
Circle U Foods, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Conditions of Employment

·         Eligibility to Work: Applicants must be legally authorized to work in the United States and provide appropriate documentation to complete the I-9 verification process.

·         Age Requirement: Applicants must be at least 18 years of age.

·         Transportation Requirement: Applicants must have reliable transportation to and from work to meet job attendance and punctuality requirements.

·         Pre-Employment Screening: Candidates must successfully pass a background check and drug test.